Sr. Associate, Drug & Health Services - AP Recon

Job Details

Job Title: Accounts Payable Associate - AP Reconciliation

Department: Drug Health Services

Job Summary

The Accounts Payable Associate - AP Reconciliation position will report to the department Supervisor/Team Lead. The Accounts Payable Associate Specialist is responsible for verifying information provided by applicants. Job-specific knowledge will be obtained through training and hands-on experience. The procedures we follow to deliver a complete and compliant report will change occasionally. The Verifications Specialist will be instructed in any new policies or procedures, so that they can anticipate potential issues for clients and provide assistance to clients in adapting to any changes that may affect the clients results or the manner in which they are obtained.

Responsibilities/Job Duties

• Receive, review, and process vendor invoices accurately within internal systems.
• Verify invoice details, including pricing, quantities, and supporting documentation.
• Ensure timely posting of invoices to support adherence to payment schedules and service level agreements.
• Reconcile vendor statements and investigate discrepancies to ensure account accuracy.
• Monitor pending invoices and proactively follow up with internal stakeholders and vendors to resolve outstanding issues.
• Maintain complete and accurate documentation and audit trails for all accounts payable transactions.
• Ensure compliance with company policies, accounting standards, and applicable regulatory requirements.
• Support month-end and year-end closing activities, including AP aging reviews, accruals, and reporting requirements.
• Assist in identifying process improvement opportunities to enhance efficiency and accuracy within the AP function.

Requirements

Technical Skills

• Strong attention to detail and high accuracy in data entry and transaction processing.
• Basic accounting and bookkeeping knowledge.
• Good numerical aptitude and analytical skills.
• Experience with invoice processing and reconciliation activities.
• Proficiency in Microsoft Excel and financial systems/ERP platforms.

Behavioral Competencies

• Strong organizational and time management skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Problem-solving mindset with strong reconciliation and investigation skills.
• Effective verbal and written communication skills.
• Accountability and ownership of assigned responsibilities.
• Adaptability to process changes, new systems, and evolving business requirements.
• High level of integrity and confidentiality when handling financial information.

Required Education: Minimum HSC, Graduates preferred.

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