Sr. Associate, Compliance

Job Summary

Position title: Sr. Associate, Compliance. Location: Mohali. Position Type: Regular, Full-Time.

Responsibilities

• Ensure end-to-end compliance with the Foreign Contribution (Regulation) Act (FCRA) and applicable rules, notifications and regulatory requirements.
• Supervise proper accounting and documentation of foreign contributions, including donor-wise, project-wise, location-wise and purpose-wise tracking.
• Develop and review to implement compliance policies, SOPs, controls and governance frameworks for Foundation.
• Monitor utilization of foreign contributions against approved objectives and donor/project budgets.
• Ensure that foreign contribution is not utilized for prohibited or non-permissible purposes.
• Conduct periodic compliance reviews, risk assessments and internal audits to identify gaps and recommend corrective actions.
• Maintain complete records, supporting documents, donor correspondence and utilization evidence for regulatory inspection.
• Partner with Legal, Finance, HR, Procurement, Operations and other teams to ensure adherence to applicable regulations and internal policies.
• Coordinate with external consultants, auditors, and government authorities, wherever required.
• Coordinate FCRA audits, regulatory reviews and responses to observations/notices.
• Prepare periodic compliance dashboards and management reports, highlighting risks, pending actions and key developments.
• Conduct compliance awareness sessions and ensure employees understand relevant organizational policies and regulatory requirements.
• Establish strong documentation and record-management practices to ensure audit readiness.
• Maintain separate and appropriate accounting/tracking for: Domestic funds.
• Maintain separate and appropriate accounting/tracking for: FCRA funds.
• Maintain separate and appropriate accounting/tracking for: Restricted grants.
• Maintain separate and appropriate accounting/tracking for: Unrestricted funds.
• Maintain separate and appropriate accounting/tracking for: Project/program-specific funds.
• Review grant budgets versus actual expenditure and identify variances.
• Prepare donor financial reports and utilization statements.
• Coordinate with Program/Fundraising teams before financial commitments are made to donors.

Requirements

• Chartered Accountant (CA) preferred. Chartered Accountancy Intermediate (CA Inter), Cost and Management Accountant (CMA), Master of Business Administration (MBA) in Finance, or Master of Commerce (M.Com) with strong FCRA and NGO experience may also be considered for the Manager level.
• 5-10 years of relevant experience, preferably with an NGO, Foundation, or Section 8 Company.
• Strong knowledge and hands-on experience in FCRA and NGO financial compliance is mandatory.
• Experience in grant accounting, donor reporting, internal controls, and Standard Operating Procedure (SOP) development.
• Good understanding of applicable corporate, statutory, and regulatory requirements.
• High integrity, resilience, accountability, and cultural sensitivity.
• Reports to: Chief Financial Officer (CFO) / Head of Finance / Finance Controller.

Key Skills

FCRA compliance, NGO financial compliance, grant accounting, donor reporting, internal controls, SOP development, regulatory requirements, audit coordination, financial governance

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