Sr. Associate- Company Secretary

Role & responsibilities-

This role would perform Cosec and Cosec admin work relating to Netherland / other global entities as delegated by colleague / team lead or by the offshore team. The role reports to the Assistant Manager Cosec.

Responsible for managing a portfolio of Netherland entities by supporting the offshore teams in handling Cosec and Cosec admin deliverables for Vistra Netherland / other global clients ensuring all the identified functions and key deliverables are completed within the specified timelines and agreed parameters.

• Preparing minutes / resolution regarding annual general meeting, board meetings related to change in director / officer / secretary / UBO / registered office, etc. with the use of predefined country specific templates.
• Handling client entities as per the instructions given by the offshore team / line manager and providing requisite Cosec support.
• Performing cosec and cosec admin tasks and assisting with the preparation of standardized documentation and forms, DocuSign, structure charts, etc.
• Ensuring data maintenance by accurately updating required data and documents into the designated systems.
• Completing work requests received on day-to-day basis as well as bulk requests (handling work prioritization) and updating the relevant trackers and timesheets on real time basis.
• Executing ad hoc activities as requested by offshore team.
• Day-to-day co-ordination with the offshore team including active participation in weekly check-in calls and keeping line manager updated and provide data/reports, as requested.

Preferred candidate profile-

• Confident, customer service oriented
• Good organization skills, communication skills and interpersonal skills
• Manage priorities and deadlines
• Ability to take ownership and responsibility
• Good team player
• Strong hold on Microsoft office, Teams, Outlook, Word, Excel and an ability to work with different applications within the system

Note- Qualified CS with 2 years of relevant training or articleship experience is mandatory.