Sr Analyst - Project Coordinator

Job Summary

Job Title: Senior Analyst - Project Coordinator

Work Type: Permanent

Responsibilities

• This role will provide dedicated project control discipline across the Property portfolio, including Workplace Project, interim workspace requirements, relocation activities.
• The role will support governance, reporting, documentation, financial administration and delivery transparency.
• Maintains schedules, milestones, RAID logs, actions and dependencies; produces executive reporting and dashboards; supports change control, governance forums and meeting management; manages documentation, invoicing and project administration; improves auditability, financial governance and delivery visibility.

Essential capabilities

• Strong project coordination, PMO or project controls capability
• Ability to maintain schedules, milestones, RAID logs, actions and dependency trackers
• Executive reporting, dashboard preparation and documentation control experience
• Financial administration, invoice tracking and procurement support capability
• Strong stakeholder coordination, written communication and meeting management skills
• Ability to work across multiple concurrent initiatives with attention to detail

Other capabilities

• Proficiency with Microsoft Office 365, Excel, PowerPoint, SharePoint and MS Teams
• Experience with project management tools, trackers, document repositories and reporting templates
• Familiarity with governance forums, change control, audit readiness and contract administration
• Comfortable preparing concise updates for senior stakeholders

Experience

• 8+ years of experience in project coordination, PMO, project controls, business operations or portfolio administration
• Experience supporting construction, workplace, facilities, technology, infrastructure or transformation projects preferred
• Experience working with cross functional stakeholders and external vendors preferred

Qualification Requirements

• Bachelor degree in engineering, project management, commerce or related discipline
• Project management, PMO or agile certification preferred
• Advanced Excel, PowerPoint and reporting capability preferred

Key tasks, accountabilities and challenges of this role

• Master schedule, milestone and dependency tracking
• Weekly and monthly project reporting and dashboard maintenance
• Steering Committee, governance forum and meeting support
• Minutes, actions, decisions, risks, issues and dependency management
• Change request and change control administration
• Budget tracking, invoice coordination and financial reporting support
• Procurement, contract administration and document control support
• Audit readiness, repository management and stakeholder communications