Sr Analyst - Database Management

Job Summary

Senior Analyst - Database Management

JBS Lease Administration (Gurugram)

Reporting to: Team Lead/Assistant Manager Lease Administration

Key Stakeholders: Account managers, Hub Leads, Clients and their teams

Direct Reports: Nil

Responsibilities

• High level of independence.
• Liaise with internal parties to obtain lease documentation; work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner; escalate issues where required; scope discussions; abstract critical and key information from leases and other contract documentation; abstract information into various lease database systems.
• Abstracts and System Data; verify and review System Reports and System Data for Accuracy and Completeness; perform Lease Document Matching and Review for completeness to be able to Abstract; Accurately record Lease Documents information into Master Document Control Log / Document Trackers; Work closely with internal Stakeholders to resolve Document/Abstraction related queries; Review landlord invoices to ensure adherence to lease requirement; prepare area, cost-schedule and events variance reports for validation projects; ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies.
• Other required tasks may include; Assisting with Database Report preparation and circulation; Sourcing documents and portfolio information; Recording received documentation and information; Identifying queries, data gaps and missing information; Work closely with the Compliance Team to remediate any Audit Anomalies; To perform Compliance Required Activities
• Performance Objectives: Ensure the agreed KPI s (Productivity, Quality and Turn Around Time) are met; Where Database Reporting is to be done, ensure the agreed Reporting KPI s are met; Provide excellent service to Internal Stake Holders
• Additional responsibilities: Once you gain expertise in your role, an essential part of your role will involve documenting business processes, training and mentoring new team members, audit of work performed by new team members, work in a large team and consistently display team work and live up to JLL values.

Qualifications / Requirements

• University Graduates with Lease Abstraction expertise with 1-3 years of experience.
• Experience in real estate commercial lease abstractions and in using a property management/lease administration system (preferred).
• Proficient in Microsoft Office (MS Excel, Outlook); strong Project Management Skills; Excellent Verbal and Written Communication Skills; strong organizational and interpersonal skills; demonstrated ability to maintain and manage accurate data and to prioritise work within tight operational deadlines; readiness to change and receptivity to new ideas; able to provide solutions and strategies for client needs; attention to detail; high degree of workplace ethics and integrity; avid reader and fast learner; reading comprehension and paraphrasing skills; innovative thinking; self-motivated and a strong team player; able to deliver work in tight operational deadlines; highly accountable and able to work with least supervision.

Summary

Abstracts, verify, and review System Reports for Accuracy and Completeness; perform Lease Document Matching and Review for completeness to be able to Abstract; Accurately record Lease Document information into Document Trackers; Work closely with internal and external Stakeholders to resolve Document/Abstraction queries; Review landlord invoices/statements to ensure adherence to lease requirement; prepare area, cost-schedule and events variance reports for validation projects; ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies.

Other required tasks may include Assisting with Database Report preparation and circulation; Sourcing documents and portfolio information to clients; Recording received documentation and information; Identifying queries, data gaps, and missing information; Working closely with the Compliance Team to remediate any Audit Anomalies; To perform all Compliance Required Activities related Account Management.

Location: Gurugram

Scheduled Weekly Hours: 40

Job Tags: JBS

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