Sr. Accounts & Student Success

JOB DESCRIPTION

Sr. Accounts & Student Success

Company Name: Seamless Education & Services Pvt. Ltd.
Department: Accounts & Student Success
Designation: Sr. Accounts & Student Success
Reporting To: Sr. Manager / Finance Manager
Location: Pune

1. Job Summary

Responsible for managing student fee recovery, monthly university invoicing, accounts receivable, GST and TDS-related activities, salary processing support, reconciliations, and financial reporting. The role involves coordination with university partners, students, parents, and internal departments to ensure timely fee recovery, accurate invoicing, statutory compliance, and proper maintenance of financial records.

2. Key Roles and Responsibilities

A. University Invoicing and Accounts Receivable

• Prepare and issue monthly invoices to universities and institutional partners based on agreed terms and approved calculations.
• Verify student enrolment details, course-wise fee structures, revenue-sharing arrangements, and supporting documents before raising invoices.
• Coordinate with university accounts teams for invoice confirmation, submission, and payment follow-up.
• Maintain invoice registers and track invoice-wise outstanding balances.
• Follow up on overdue payments and ensure timely recovery of amounts due from universities.
• Reconcile university invoices with payment receipts, ledger balances, and university statements.
• Resolve invoice discrepancies, debit notes, credit notes, and other billing-related queries.

B. Student Fees Collection and Recovery

• Monitor student fee collections and outstanding balances across courses, batches, and campuses.
• Prepare student-wise outstanding fee and ageing reports.
• Follow up with students and parents for pending fee payments through calls, emails, and other approved communication channels.
• Maintain records of payment commitments, reminders, and recovery actions.
• Escalate long-pending and disputed accounts to the reporting manager.
• Coordinate with admissions, academic, and student support teams to resolve fee-related issues.
• Monitor collection targets and report recovery performance to management.

C. GST Compliance and Invoicing

• Possess working knowledge of GST provisions applicable to invoicing and accounting transactions.
• Ensure that invoices contain the required GST particulars and applicable tax details, based on the nature of the transaction.
• Verify GST rates, taxable values, and tax calculations before issuing invoices.
• Coordinate with the GST and accounts teams for invoice-related GST queries and reconciliations.
• Review sales invoices and supporting documents for accuracy and completeness.
• Assist in GST reconciliations and provide invoice data and supporting documents for monthly and annual GST compliance.
• Coordinate the correction of invoice discrepancies and GST-related documentation.

D. TDS Knowledge and Compliance Support

• Possess working knowledge of TDS provisions applicable to payments and accounting transactions.
• Identify transactions that may attract TDS and verify applicable sections, rates, and thresholds as per prevailing provisions.
• Verify TDS deductions made by universities and other parties against ledger accounts and supporting documents.
• Reconcile TDS receivable and payable balances with the books of accounts and available tax records.
• Assist in preparing TDS workings, quarterly return data, and supporting schedules.
• Follow up with universities and other parties regarding TDS certificates and discrepancies in Form 26AS or AIS, wherever applicable.
• Coordinate with the reporting manager or tax consultant for TDS-related compliance and queries.

E. Salary Processing and Payroll Support

• Assist in monthly salary processing by collecting and verifying attendance, leave, loss of pay, and other payroll inputs.
• Prepare and verify salary workings based on approved salary structures and employee records.
• Coordinate with HR for new joiners, employee exits, salary revisions, arrears, and full and final settlements.
• Verify salary deductions and adjustments, including applicable TDS and other statutory deductions.
• Prepare salary-related accounting entries and reconcile salary expenses with payroll reports and the books of accounts.
• Maintain confidentiality of employee salary information and payroll records.
• Coordinate with the HR and Finance teams to resolve salary-related discrepancies and ensure timely processing.

F. Accounting, Reconciliation and MIS Reporting

• Maintain accurate customer, university, and student ledgers.
• Reconcile bank statements, invoice registers, fee collections, and outstanding balances.
• Identify and resolve discrepancies in accounting records.
• Prepare monthly collection reports, outstanding statements, and ageing analysis.
• Submit regular MIS reports covering invoicing, collections, overdue amounts, and recovery performance.
• Support month-end closing and provide financial data required by management.

G. Coordination and Internal Controls

• Coordinate with university partners, students, parents, HR, admissions, and internal accounts teams.
• Maintain proper documentation for invoices, receipts, reconciliations, payroll, and tax-related records.
• Ensure compliance with company policies and approved financial procedures.
• Assist in internal and statutory audits by providing required records and supporting documents.
• Maintain confidentiality of financial and employee information.

3. Educational Qualification

• B.Com. or an equivalent qualification in Commerce.
• M.Com. or MBA Finance will be an advantage.

4. Work Experience

• 35 years of relevant experience in accounts, university invoicing, fee recovery, GST, TDS, and payroll support.
• Experience in an educational institution or university environment will be preferred.

5. Technical Skills

• Good knowledge of accounting principles and accounts receivable.
• Working knowledge of GST and TDS provisions and compliance requirements.
• Practical knowledge of salary workings and payroll inputs.
• Proficiency in MS Excel, including PivotTables, lookup functions, and reconciliation techniques.
• Working knowledge of ERP or other accounting software.
• Ability to prepare invoices, reconciliations, ageing reports, and MIS statements.

6. Key Performance Indicators (KPIs)

• Timely and accurate preparation of monthly university invoices.
• Achievement of assigned fee recovery and collection targets.
• Reduction in overdue university and student receivables.
• Accuracy of GST and TDS workings and supporting documentation.
• Timely completion of assigned salary processing activities.
• Accuracy of ledger balances and reconciliations.
• Timely submission of MIS reports.
• Compliance with internal financial controls and company policies.

7. General Responsibilities

Perform other accounts, invoicing, fee recovery, GST, TDS, payroll support, reconciliation, and reporting activities as assigned by the reporting manager.