Specialist

Purpose of the role Key responsibilities 1. Accounting and bookkeeping operations

• Maintain the general ledger in QuickBooks Online on a timely and accurate basis.
• Process accounts payable end to end: vendor bill entry, coding, duplicate checks, vendor master maintenance and preparation of payment runs for approval.
• Process accounts receivable end to end: customer invoicing, cash application, collection follow-up tracker and escalation of overdue accounts.
• Perform bank and credit card reconciliations and resolve open and ageing reconciling items.
• Classify transactions correctly by account, division and class, and clear unclassified items before close.
• Maintain the document repository so that every material entry has supporting documentation attached and retrievable.
• Prepare balance sheet account schedules and supporting reconciliations for review.

2. Monthly and year-end close

• Execute the monthly close calendar and deliver each step on the agreed date.
• Prepare recurring journals, accruals, prepaid amortisation, deferrals and other period-end entries.
• Prepare month-on-month variance data and flag unusual movements before review.
• Draft the monthly Profit & Loss, Balance Sheet and Cash Flow Statement.
• Prepare year-end schedules and the supporting information pack for the clients external CPA.
• Keep books organised and review-ready for tax, lender, investor or other professional examination at any point in the year.

3. Cash flow and treasury

• Maintain and update the rolling 13-week cash flow forecast on a weekly cycle.
• Track cash inflows and collections, operating and vendor payments, and expected cash requirements.
• Report the daily or weekly bank position and flag near-term cash gaps early.
• Maintain forecast-to-actual tracking so forecast accuracy improves over time.

4. Division-wise accounting and reporting

• Maintain the QuickBooks Online class and location structure that separates the two business divisions.
• Apply the agreed shared-cost allocation methodology consistently each month.
• Produce division-wise revenue, direct and operating cost, profitability and cash generation reporting.
• Keep the division mapping clean as new accounts, customers and vendors are added.

5. Management reporting

• Compile the monthly reporting pack: P&L, Balance Sheet, Cash Flow Statement, AR ageing, AP ageing and division-wise performance.
• Prepare the supporting analysis and data that sits behind the commentary.
• Respond to routine information requests from the client within the agreed turnaround.

6. Process and controls

• Operate the agreed finance controls over expenses, payments, billing, collections and record keeping, and retain the evidence.
• Draft and keep current the standard operating procedures and process notes for every task you run.
• Identify manual or error-prone steps and propose automation or simplification.

7. Payroll and tax coordination

• Post and reconcile payroll journals from the clients payroll processor.
• Prepare the accounting information and schedules required by the clients CPA, payroll processor and other external professionals.
• Coordinate on queries and follow-ups under the Managers direction.

Must-have qualifications and experience

• Minimum 5 years of hands-on accounting and finance operations experience.
• B.Com, M.Com, MBA (Finance), CA Inter or CMA Inter.
• Demonstrated experience running a full monthly close cycle independently - not just one part of it.
• Working knowledge of US accounting practice and US GAAP fundamentals, gained through a US client, US shared services centre, or a KPO or outsourced accounting firm serving US clients.
• Practical, current working experience on QuickBooks Online.
• Strong Excel: pivot tables, lookups, SUMIFS, reconciliation workbooks, and building a forecast model that someone else can follow.
• Proven ownership of both AP and AR cycles, and of bank and credit card reconciliations.
• Clear written and spoken English, sufficient for direct email and call contact with a US client.
• Comfortable working the 11:00 AM - 8:00 PM IST shift from the Kolkata office.

Preferred

• Experience with class, location or department-level accounting - segment, division or cost-centre reporting.
• Experience coordinating with an external CPA, auditor or lender.
• Familiarity with tools around QuickBooks: Bill.com, ADP or similar.
• Any automation exposure - advanced Excel, Power Query, or workflow tools.

Required Skills