Specialist

Description

Expediting the readiness of orders for all the Project deliverables like bulk material & equipment s from suppliers and arrange the delivery Timely as well as comply to project documentation requirements.
- Update the order placement details regularly against each Purchase requisition and Material requisition.

• Expedite the supplier and obtain the order confirmation for all the purchase orders
• Expedite the supplier and ensure the availability of VDRL (Vendor Document Requirement List) and its documents on time as per agreed document deliverable schedule (if applicable)
• Prepare the procurement tracker for all the project (for project material) with reference to PR /MR
• Expedite all the suppliers and update the progress on material manufacturing process and delivery readiness in tracker (applicable for project)
• Monitor the progress and highlight the delay if any to project team as soon as it identified.
• Co-ordinate with Logistic supervisor and ensure the freight forwarder finalization on time to meet project schedule.
• Ensure the availability of detailed packing list for all the deliverables.
• forward the pre-alert for delivery to the logistics department and project team for all the deliverables.
• Update the progress status as required for Project.
• Co-ordinate and arrange all the requested certificates and clarify the discrepancies to clear the inspection from supplier.
• Arrange the meeting or tele-conference discussion with supplier and prepare mitigation plan if the delay is beyond the agreed date.
• Co-ordinate for FAT or any other stage inspection as required for Project
• Perform other job-related duties assigned by the section head.
• Ensure the clear & smooth flow of communication with suppliers, end users and all the team members to achieve delivery completion as per agreed schedule