Specialist - HR Operations

Job Summary

About the Role: This role ( Specialist - HR Operations) is the operational backbone of our employee experience across multiple entities. You will play a crucial role in managing our HR operations, vendor management, benefits administration, payroll, compliance, audits and general HR functions. You will solve complex compliance and lifecycle challenges, ensuring our internal HR engine runs flawlessly as we scale. It's an exciting opportunity to build scalable workflows, bridge the gap between HR and other cross functional teams.

Responsibilities

• Payroll Management: Oversee and manage the end-to-end in house payroll process, ensuring timely and accurate salary payments, deductions, and tax saving benefits administration. Maintain accurate and confidential payroll records and documentation.
• Tax Reporting: Prepare and file all required tax documents and reports, including quarterly and annual tax filings, 24Q to generate form 16 and other related forms.
• Payroll Reporting: Generate and share payroll reports in prescribed formats, including payroll summaries, tax reports, and compliance reports etc with the finance team.
• Audits and Reviews: Conduct regular payroll audits to ensure accuracy and compliance. Prepare for internal and external audits as required.
• Statutory compliance: Ensure timely preparation and payment of Statutory dues (PF, ESIC, LWF etc) and filling of paid challans.
• Compliance: Ensure adherence to all relevant employment laws and regulations. Conduct regular audits to maintain compliance and address any discrepancies or issues.
• Benefits Administration: Ensure accurate payroll deductions of employee benefits and timely process the payment to respective partners to record in employees wallets/accounts. Support Wellness benefits including health insurance, wellness benefits etc
• Vendor Management: You ll be the go-to person for all things related to our HR vendors and consultants. From the moment we decide to partner with someone new, you ll take the reins-guiding them through onboarding, sorting out NDAs and InfoSec approvals, and getting their agreements finalized. You ll also keep track of when contracts are up for renewal and handle them smoothly via Spotdraft. But your impact doesnt stop at contracts; you ll be deeply involved in the financial side of things, too. You ll run the PR-PO workflows on NetSuite, process invoices, reconcile accounts, and keep our HR Expense Tracker perfectly organized so we always know exactly where things stand.
• HR Operations: Support daily HR operations, including employee onboarding, records management, and HRIS maintenance. Act as a point of contact for HR-related inquiries. Work closely with other HR team members and departments to ensure seamless integration of HR processes and support organizational goals.
• HR System Management: Administrate and update HRMS as per the requirement. Implement and test system upgrades and changes to ensure continued accuracy and efficiency.
• Dashboard and Reporting: Develop and maintain HR dashboards and reports to track key metrics, identify trends, and provide insights.
• Project Management: Lead and participate in HR projects aimed at improving operational efficiency and employee satisfaction. Manage project timelines, deliverables, and stakeholder communications.
• Attention to Detail: Maintain high levels of accuracy in all aspects of payroll processing, compliance, and reporting. Identify and resolve issues proactively. Ensure compliance with data protection regulations.

Requirements

• Think in first principles and act like an owner, taking absolute accountability for sensitive data and compliance deadlines.
• Possess a sharp eye for numerical accuracy and meticulous attention to detail.
• Communicate with precision and empathy, effectively resolving employee queries and collaborating with external vendors.
• Thrive in a fast-paced environment, seamlessly balancing the operational needs of multiple entities.
• Have a strong bias for action and efficient problem-solving, turning operational bottlenecks into streamlined processes.
• Navigate ambiguity with ease, staying proactively updated on evolving state gazettes and labor laws.

What success looks like

• You're delivering 100% error-free and on-time monthly payroll and statutory filings with zero compliance defaults or penalties.
• You've established a frictionless benefits administration process, consistently resolving employee queries and enrollments within targeted SLAs.
• You've successfully streamlined the PR-PO and vendor onboarding workflows, resulting in fully reconciled and up-to-date HR expense trackers.
• You've elevated the new joiner orientation experience, ensuring all statutory forms, COCs, and compliance declarations are seamlessly executed on day one.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.