Sourcing Manager - Certified Organic Commodities

JOB DESCRIPTION & KEY RESULT AREAS

PROCUREMENT MANAGER – CERTIFIED ORGANIC COMMODITIES

Raw Material and Ingredient Sourcing • Domestic and International

1. ABOUT SAMASTA FOODS

Samasta Foods Pvt Ltd is a Jaipur-headquartered B2B food processing company and the manufacturing backbone of leading Indian and global brands. Built in India for India and the world, Samasta runs two product engines on one plant and one quality spine: Certified Organic commodities — pulses and dals, rice and ancient grains, millets, whole spices and herbs, oilseeds, seeds and superfoods — and Value Added foods — roasted makhana and snacks, protein bars and nutrition, ready-to-cook and functional foods, spice blends, flours, premixes and custom formulations.

• A 50,000 sq ft fully automated plant in Jaipur, scaled from a 5,000 sq ft manual operation in five years.

• BRCGS Grade A, FSSC 22000, US FDA, EU Organic, USDA Organic/NOP, NPOP, Kosher, GMP, Halal and SEDEX/SMETA — more than ten active certifications.

• A farmer network of 500+ certified farmers and FPOs, extended by an exclusive linkage covering 22,137 farmers, 69 collectives and 30,649 hectares across 13 Gujarat districts.

• 200+ proprietary recipes and a capability base spanning hermetic fumigation, drying, cryogenic grinding, steam sterilisation, protein-bar and enrobing lines, roasting and high-volume packaging.

This role is based at the Jaipur plant and contributes directly to that manufacturing spine.

2. POSITION DETAILS

Job Title

Procurement Manager – Certified Organic Commodities

Department

Procurement

Location

Jaipur, Rajasthan — On-site

Employment Type

Full-time

Ideal Experience

7–12 years

Qualification

Graduate; MBA or PG Diploma in Procurement, Supply Chain or Agri-Business preferred.

Reporting To

Head – Supply Chain

Deputy / Cover

Head – Supply Chain; Procurement Executive covers transactional continuity

Food-Safety Critical

Yes – supplier approval and material compliance are food-safety critical

3. JOB PURPOSE

Lead domestic and international procurement of certified organic raw materials and ingredients, securing availability, specification compliance, competitive landed cost and supplier reliability across harvest cycles.

4. KEY RESPONSIBILITIES

• Build and own the procurement strategy for domestic and international requirements, aligned to harvest and mandi cycles.

• Lead supplier and FPO identification, qualification, development and performance management.

• Negotiate price, MOQ, payment terms, lead time, quality tolerance and freight.

• Ensure every purchase aligns to approved specification and certification requirements.

• Maintain qualified alternate sources for all critical materials.

• Coordinate with QA/QC on supplier approval, incoming non-conformance and supplier corrective action.

• Coordinate with Stores and Production to prevent stock-outs and to size inventory against cash flow.

• Evaluate import and export procurement options and total landed cost including duty and freight.

• Track open orders, supplier OTIF and supplier quality performance on a published scorecard.

• Drive cost reduction, value engineering and forward-buying decisions with documented rationale.

• Maintain procurement MIS, savings reports and a commodity price view for the CEO.

• Manage the farmer and FPO linkage commercially, including the Gujarat collective network.

5. CERTIFICATION, COMPLIANCE AND FOOD-SAFETY RESPONSIBILITIES

• Ensure every organic supplier holds valid NPOP/NOP/EU Organic scope certification covering the purchased material, verified before order placement.

• Ensure organic transaction certificates are obtained and validated for every organic lot.

• Maintain supplier approval records to the standard required by BRCGS Grade A and customer audits.

• Ensure supplier compliance with SEDEX/SMETA ethical requirements where applicable.

6. KEY RESULT AREAS AND PERFORMANCE TARGETS

Performance is reviewed monthly against these targets and formally assessed at the end of probation, at six months and annually. Targets are reviewed and reset each financial year.

KRA

KPI / Target

Weight

Material Availability

Zero production stoppage attributable to procurement

20%

Cost Savings

≥ 5% landed-cost saving versus prior year on the top 20 materials by value

20%

Supplier Performance

≥ 90% supplier OTIF; ≥ 98% incoming quality acceptance

15%

Quality & Certification Compliance

100% of materials received with valid specification, COA and organic transaction certificate before use

15%

Inventory Efficiency

Raw material inventory days within approved norm

10%

Alternate Sourcing

At least two qualified sources for 100% of critical materials

10%

Procurement Controls

100% of purchases against an approved PO raised before dispatch; zero retrospective PO

10%

Total

100%

7. FIRST 90 DAYS

By Day 30

Map every material, supplier, price, lead time and certification status. Identify single-source risk and expiring supplier certifications.

By Day 60

Publish the supplier scorecard and the approved supplier list jointly with QA. Close the single-source exposures on critical materials.

By Day 90

Deliver a documented landed-cost saving against the joining baseline, a two-source position on every critical material, and a harvest-cycle buying calendar the CEO can plan cash against.

8. CANDIDATE PROFILE

• 7–12 years in raw material procurement within food, agri-commodity or FMCG manufacturing.

• Deep hands-on experience buying pulses, grains, millets, spices, oilseeds or seeds against specification.

• Understands mandi dynamics, harvest cycles, forward buying and commodity price risk.

• Has managed FPO or farmer-collective sourcing, and understands certified organic supply chains end to end.

• Can evidence a landed-cost saving delivered, not just negotiated.

• Commercially firm and documentation-disciplined; comfortable being audited on every buying decision.

9. SELECTION PROCESS AND ASSESSMENT

Commodity case exercise on a live Samasta material — sourcing plan, landed cost build-up and risk view; a negotiation role-play; a supplier-certification verification exercise; and a final round with the Founder & CEO.

10. TERMS AND CONDITIONS OF EMPLOYMENT

• Work pattern: On-site at the Jaipur plant. Shift working, extended hours during peak production, audits and dispatch cycles as required.

• Probation: 6 months, confirmed on documented performance against the KRAs in this document.

• Notice period: As per Samasta's standard terms for the applicable grade.

• Medical fitness: Appointment is subject to a medical fitness certificate from a registered medical practitioner and annual re-certification, as required under Schedule 4 of the FSS (Licensing & Registration) Regulations for personnel working in a food-handling environment.

• Background verification: Offer is subject to satisfactory verification of identity, qualification, previous employment and reference checks.

• Confidentiality: The role involves access to recipes, specifications, supplier terms and customer data. A confidentiality undertaking is a condition of employment.

• POSH: Samasta maintains a Policy on Prevention of Sexual Harassment at the Workplace and an Internal Committee constituted under the POSH Act, 2013. All employees are required to complete POSH orientation.

• Equal opportunity: Samasta Foods is an equal opportunity employer. Selection is on merit, capability and fit against this job description, without regard to gender, religion, caste, region, marital status or disability.

• Compensation: Discussed and finalised at the offer stage as per Samasta's internal grade structure and the candidate's assessed capability.

Samasta Foods Pvt Ltd | Jaipur, Rajasthan | This job description defines the role, its measurable outcomes and its competence requirements, and forms part of the site's documented role and training records.