Software Procurement

Primary Responsibilities: Quote coordination, PR/PO tracking, procurement data validation, handover to sourcing/procurement.

About the Role
We are looking for an experienced Procurement / PR-PO Support Resource to support software procurement operations and ensure alignment between purchasing, contracts, software entitlements, renewals, and SAM records.

The ideal candidate should have hands-on experience in software/IT procurement, PR/PO processing, vendor coordination, contract and renewal tracking, along with working knowledge of software licensing and entitlement management.

Key Responsibilities
Support software procurement activities from initial request -> Purchase Requisition (PR) -> Purchase Order (PO) -> fulfilment -> entitlement recording.

Validate software purchase requests for completeness, approvals, quantities, licensing requirements, and commercial information.

Create, track, follow up, and support closure of PRs and POs.

Coordinate with Procurement, Finance, business requestors, software owners, vendors, and approvers.

Ensure software purchases are correctly mapped to contracts, license entitlements, business owners, cost centers, and SAM records.

Capture and maintain software purchasing and entitlement information within the SAM platform.

Reconcile and validate POs, invoices, contracts, and license/entitlement information.

Track software subscriptions, maintenance agreements, support contracts, and renewal dates.

Maintain a consolidated software renewal calendar and initiate renewal activities within agreed timelines.

Validate software demand against existing license availability before initiating new purchases.

Support reuse and reallocation of available software licenses wherever applicable.

Identify duplicate, unnecessary, or non-standard software purchases.

Support license reclamation and repurposing activities to reduce unnecessary procurement.

Maintain software vendor, purchase history, pricing, quantity, contract, and entitlement records.

Support true-up, true-down, renewal, and contract negotiation activities with required license and consumption information.

Monitor procurement-related exceptions, pending transactions, and ageing PR/PO items.

Produce reports covering pending PRs/POs, upcoming renewals, procurement lead times, purchase volumes, and exceptions.

Maintain audit-ready documentation for software purchases, licenses, invoices, contracts, and approvals.

Follow organizational procurement, financial, approval, segregation-of-duties, and compliance requirements.

Top 5 Technical Must-Haves
Hands-on experience in Software Procurement / IT Procurement.

Strong knowledge of the PR/PO lifecycle and transaction processing.

Experience with SAP, Oracle, Ariba, Coupa, ServiceNow, or equivalent ERP/procurement platforms.

Working knowledge of software licensing and entitlement management.

Experience validating and reconciling POs, invoices, contracts, and software entitlement records.

Top 5 Functional / Operational Must-Haves
Experience managing software purchases from request through PR, PO, fulfilment, and entitlement recording.

Strong coordination with Procurement, Finance, vendors, requestors, software owners, and approvers.

Experience managing software contracts, subscriptions, maintenance, and renewal tracking.

Ability to validate existing license availability before initiating new procurement and support license reuse/reallocation.

Strong experience maintaining audit-ready procurement records, trackers, ageing reports, and exception reports.

Preferred Profile
5-8 years of experience in software procurement, IT procurement, asset management, finance operations, or PR/PO administration.

Strong understanding of PR/PO processing, invoices, contracts, renewals, and vendor management.

Experience working with ERP/procurement platforms such as SAP, Oracle, Ariba, Coupa, or ServiceNow.

Basic understanding of Software Asset Management (SAM), software licensing, and entitlement management.

Strong tracking, reconciliation, reporting, and stakeholder coordination skills.

Good attention to commercial and contractual details.

Experience working within a large enterprise environment is preferred.