Site Manager - Project Coordination

1. Role Objective

To manage day-to-day site operations for the demolition of an existing building and construction of a new building at Bandra. The Site Manager will coordinate with the appointed demolition agency, architects, structural consultants, civil contractors and vendors to ensure smooth project execution, adherence to timelines, quality standards, cost control and safety requirements.

2. Key Responsibilities

A. Site & Demolition Coordination

• Coordinate with the appointed demolition agency for work schedules, site access and execution requirements.
• Monitor progress of demolition activities and coordinate with management, consultants and neighbouring stakeholders as required.
• Ensure site readiness, utility coordination, access arrangements and debris clearance are followed up with the responsible agencies.
• Coordinate required site documentation and permissions with the appointed agency and consultants.
• Facilitate a smooth handover of the cleared site for commencement of new construction.

B. New Building Construction

• Supervise and coordinate day-to-day civil construction activities from foundation and structural work through masonry, waterproofing, finishing and handover.
• Ensure construction is carried out as per approved architectural and structural drawings, specifications and instructions from consultants.
• Coordinate with architects, structural engineers, MEP consultants and contractors to resolve site-level issues.
• Monitor progress against project schedules and ensure timely execution of activities.
• Identify discrepancies in drawings or execution and obtain necessary approvals before proceeding.

C. Contractor & Vendor Coordination

• Coordinate civil contractors, subcontractors, suppliers and service providers.
• Monitor manpower deployment, material availability, contractor productivity and work progress.
• Verify measurements and work completion against actual site execution before recommending contractor bills for approval.
• Track material consumption, wastage, deliveries and quality.
• Follow up on pending activities and ensure contractors meet agreed timelines.

D. Project Planning & Cost Monitoring

• Prepare and maintain daily and weekly work schedules and progress reports.
• Track project milestones, delays, material requirements and potential cost overruns.
• Assist management with BOQs, quotations, estimates and contractor comparisons.
• Monitor expenditure against approved budgets and escalate deviations.
• Ensure additional work and scope changes are undertaken only after approval from management.

E. Safety, Quality & Compliance

• Coordinate with the appointed demolition agency and construction contractors to ensure compliance with applicable site safety requirements.
• Monitor site housekeeping, barricading, PPE usage and safe access.
• Coordinate with consultants and responsible agencies for applicable municipal permissions, construction approvals and statutory documentation.
• Conduct routine site inspections and ensure adherence to approved specifications and quality standards.
• Escalate unsafe practices, structural concerns, quality issues and significant deviations immediately.

F. Reporting & Documentation

• Maintain daily site reports covering progress, manpower, materials, contractor activities and pending decisions.
• Provide periodic updates to management on timelines, costs, risks and project status.
• Maintain drawings, site instructions, measurements, approvals, inspection reports and contractor records.
• Coordinate inspections, snag rectification, completion documentation and final handover.

3. Experience & Technical Skills

• 510 years of experience in civil construction and site supervision.
• Prior experience in building construction, redevelopment or commercial/residential projects.
• Strong understanding of civil and structural drawings, construction methods, BOQs and contractor measurements.
• Experience coordinating contractors, architects, consultants and vendors.
• Knowledge of Mumbai construction practices and applicable municipal requirements.
• Proficiency in AutoCAD drawing review and MS Excel; project planning software is an advantage.

4. Key Competencies

• Strong site coordination and execution skills.
• Contractor management and follow-up.
• Planning, problem-solving and cost consciousness.
• Attention to quality, safety and documentation.
• Ability to work independently and provide timely management updates.
• Strong ownership and accountability for site progress.

5. Key Performance Indicators (KPIs)

• Timely completion of construction milestones.
• Effective coordination with the demolition agency and construction contractors.
• Adherence to approved budgets and control of avoidable expenditure.
• Quality of construction and minimisation of rework.
• Compliance with safety requirements and approved drawings.
• Timely reporting, documentation and resolution of site issues.

6. Candidate Profile

A hands-on civil construction professional capable of managing daily site execution, coordinating multiple contractors and consultants, monitoring progress and costs, and ensuring that the new building is delivered within approved timelines, budget and quality standards.