Site Coordinator / Project Coordinator

Department: Projects / Estimation

Position: Site Coordinator / Project Coordinator

Reporting To: Project Manager / Director

Experience: 2–5 Years

Employment Type: Full-Time

Location: Project Sites / Head Office as required

Role Overview

The Site Coordinator / Project Coordinator will be responsible for coordinating and monitoring day-to-day site activities, contractors, vendors, materials, manpower, and project schedules to ensure projects are completed smoothly, on time, and as per approved drawings, specifications, and quality standards.

The role requires a hands-on approach, regular site visits, strong coordination skills, and good knowledge of AutoCAD and construction/interior execution.

Key Responsibilities

1. Site Coordination & Monitoring

• Coordinate daily site activities with contractors, supervisors, vendors, and project managers.
• Regularly visit project sites and monitor execution progress.
• Track planned versus actual progress and highlight delays.
• Ensure site activities are carried out as per approved project schedules.

2. Drawing & Site Verification

• Read and interpret architectural, interior, civil, and MEP drawings.
• Use AutoCAD to check drawings, dimensions, layouts, and site requirements.
• Verify site execution against approved drawings and specifications.
• Take site measurements and identify discrepancies between drawings and actual site conditions.

3. Civil & Interior Work Coordination

Coordinate various site activities, including:

• Civil work
• Carpentry
• Electrical work
• Plumbing
• False ceiling
• Flooring
• Painting
• Fabrication
• Interior fit-out works

4. Work Planning & Scheduling

• Prepare and follow up on daily and weekly work schedules.
• Coordinate activities between different contractors and vendors.
• Identify dependencies and ensure one activity does not unnecessarily delay another.
• Follow up with contractors until planned activities are completed.

5. Material Coordination

• Coordinate material requirements with project/procurement teams.
• Ensure required materials are available at site as per project schedule.
• Check incoming materials for quantity and specifications.
• Report shortages, damages, quality issues, or incorrect materials immediately.

6. Site Issues & Problem Solving

• Identify site issues, clashes, delays, and execution dependencies.
• Report critical issues promptly to the Project Manager/Director.
• Coordinate with Design teams for drawing clarifications and revisions.
• Support timely resolution of day-to-day site execution issues.

7. Quality & Workmanship Monitoring

• Monitor workmanship and quality of completed and ongoing works.
• Ensure execution follows approved drawings, specifications, and quality standards.
• Check finishing quality, housekeeping, and safe working practices.
• Identify defective or incomplete work and coordinate rectification.

8. Measurement, Billing & Documentation

• Take and verify site measurements.
• Check completed work before contractor/vendor billing.
• Maintain daily progress reports and site records.
• Maintain project photographs, measurements, material records, and other relevant documentation.

9. Snagging & Project Handover

• Prepare and coordinate snag lists.
• Follow up with contractors/vendors for timely rectification.
• Verify completion of pending works.
• Support final inspection, documentation, and project handover.

Candidate Profile

Educational Qualification

• Diploma / B.Tech / B.E. in Civil Engineering
• B.Arch / Interior Design or related qualification.
• Candidates with strong relevant site experience may also be considered.

Relevant Experience

• 2–5 years of experience in site coordination, project coordination, construction, interior fit-out, or related project execution.
• Experience in healthcare, commercial, retail, hospitality, or multi-location projects will be preferred.

Mandatory Skills

• Good working knowledge of AutoCAD
• Ability to read and interpret architectural, interior, civil, and MEP drawings.
• Strong understanding of construction and interior site execution.
• Good knowledge of MS Excel / Google Sheets.
• Strong communication and coordination skills.
• Good contractor, vendor, and manpower coordination.
• Strong follow-up and problem-solving skills.
• Ability to manage multiple activities simultaneously.
• Ability to work according to project deadlines.
• Willingness to travel regularly to project sites.

Key Performance Indicators (KPIs)

• Timely completion of assigned site activities.
• Accuracy of site measurements and progress reporting.
• Adherence to approved drawings and specifications.
• Timely availability of required materials.
• Contractor/vendor performance and follow-up.
• Timely identification and resolution of site issues.
• Quality of workmanship and finishing.
• Timely closure of snags and pending works.
• Accuracy and completeness of daily/weekly site reports.
• Successful project handover within the planned timeline.

Ideal Candidate

The ideal candidate should be a hands-on, organised, and proactive professional who is comfortable working at project sites.

The candidate should have a good understanding of drawings, AutoCAD, construction/interior execution, site measurements, contractors, materials, and work schedules, along with the ability to coordinate multiple teams and resolve day-to-day site issues effectively.

Compensation

Salary will be determined by HR based on the candidate's relevant experience, expertise, and suitability, in line with company policy.