Site Administrator

MENDU ENTERPRISE PRIVATE LIMITED
JOB DESCRIPTION
SITE ADMINISTRATOR DATA CENTRE INFRASTRUCTURE PROJECT
Department / Vertical: Data Centre Infrastructure
Function: Project Administration & Coordination
Project: Data Centre Infrastructure Project Bengaluru
Reporting To: Project Manager / Project Head
Functional Coordination: MEPL Corporate Office / HR & Administration
Experience: 712 Years
Qualification: Graduate / Postgraduate in Administration, Management, Commerce or related discipline
ROLE PURPOSE
The Site Administrator shall provide the administrative and coordination support necessary for smooth functioning of the Bengaluru project site, acting as the key administrative link between:
Project Site MEPL Corporate Teams SIFY/Client Contractors/Vendors Local Authorities/Agencies
The role is to ensure that administrative requirements are identified, assigned to the appropriate owner, followed up, escalated where necessary and brought to closurewithout duplicating the responsibilities or approval authority of other functions.
KEY RESPONSIBILITIES

• Coordinate day-to-day site administration and act as the principal administrative interface with MEPL Corporate Office and concerned functions including HR, Finance, Commercial/Procurement, IT and Management.
• Coordinate with SIFY/Client on administrative matters including site access, employee/workforce passes, vehicle/equipment access, administrative submissions, meetings and site-facility requirements.
• Support authorised liaison with local bodies, utilities and government/statutory agencies for applicable permissions, registrations, submissions and administrative requirements.
• Maintain visibility of applicable statutory/administrative requirements, due dates, renewals and supporting documentation through a simple Site Compliance Tracker, coordinating with the responsible/competent functions.
• Ensure effective functioning of site-office facilities, utilities, communication, housekeeping, security, pantry/welfare arrangements and other essential administrative services.
• Support HR/Admin in employee mobilisation/demobilisation, attendance information, access/ID cards, accommodation, travel, local transport and other approved employee-administration requirements.
• Coordinate site access, visitor/vehicle entry and security administration without duplicating Stores' material-custody responsibilities.
• Coordinate approved administrative vendors/service providers such as security, housekeeping, transport, accommodation, catering and facility services; monitor service delivery and escalate deficiencies.
• Maintain organised and retrievable administrative correspondence, approvals, permissions, action records and other essential project-administration documentation.
• Support meetings and action follow-up by ensuring important actions have a clear owner, target date and closure status.
• Provide the Project Manager with a concise weekly administration status covering key pending matters, compliance requirements, client coordination, facilities, vendors, employee issues and decisions required.
• Support project mobilisation and demobilisation, ensuring administrative arrangements are established at commencement and systematically closed/transferred at project completion.

ACCOUNTABILITY & AUTHORITY
The Site Administrator is responsible for coordination and follow-throughnot for assuming the technical, legal, commercial or functional authority of other departments.
The role may coordinate approved activities, seek required information/documents, maintain trackers, follow up pending actions, interface with agencies within authorised scope and escalate unresolved matters.
The Site Administrator shall not independently commit MEPL commercially, alter contractual/technical requirements, appoint vendors, make unauthorised statutory declarations or approve expenditure outside delegated authority.
EXPERIENCE & COMPETENCIES
The candidate should have 712 years of project/site administration experience, preferably in Data Centre, construction, infrastructure, industrial or similar project environments.
Practical exposure should include site administration, client coordination, local liaison, basic statutory/compliance follow-up, employee administration, facilities, vendors/service providers, documentation and MIS.
The position requires strong coordination and follow-up, communication, tact, integrity, confidentiality, organisation, record discipline, problem solving and timely escalation.
KEY RESULT AREAS 100%
KRAExpected ResultWeightageSite Administration & Operational SupportFunctional site facilities/services; timely resolution of administrative requirements; mobilisation/demobilisation readiness30%MEPL / SIFY / External CoordinationTimely administrative coordination, access/permission support, liaison and closure/escalation of pending matters25%Compliance CoordinationAccurate compliance tracker, due-date visibility, documentation and timely follow-up of applicable requirements25%Documentation, MIS & Employee/Vendor SupportReliable records, timely MIS/action closure and effective employee/vendor administrative support20%TOTAL 100%MEPL SITE ADMINISTRATION PRINCIPLE
Administration should make project execution easier without weakening controls.
Requirement Right Owner Coordination Follow-up Escalation, if required Evidence Closure
A good Site Administrator prevents small administrative issues from becoming project constraints.