Site Admin
Maersk Global Service Centres · Gurugram · onsite · Posted 1d ago
Undisclosed5–8 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Key Responsibilities Facilities Management
- Manage the day-to-day maintenance and upkeep of site infrastructure and facilities, ensuring they remain operational and support business and employee requirements.
- Ensure facilities are maintained in accordance with applicable health, safety, hygiene, and company requirements.
- Coordinate preventive and corrective maintenance activities with internal maintenance teams and external service providers.
- Monitor facility-related issues and coordinate timely repairs, maintenance, and improvement activities.
- Track open facility issues and follow up with relevant vendors/stakeholders for timely closure.
- Manage employee transportation services, including route planning, scheduling, vendor coordination, and day-to-day transport operations.
- Monitor transport vendors to ensure vehicles meet agreed safety, maintenance, documentation, and service requirements.
- Resolve transport-related operational issues and work with vendors to minimize delays and service disruptions.
- Oversee site canteen operations and monitor food quality, hygiene, cleanliness, and service standards.
- Coordinate with catering vendors on menus, service quality, hygiene requirements, and employee feedback.
- Track service-related concerns and ensure appropriate corrective actions are implemented by vendors.
- Support the ER Lead and Site People Advisor in maintaining compliance with applicable labour requirements, organizational policies, and site procedures.
- Assist in implementing site-level compliance programs and initiatives.
- Support preparations for internal, statutory, customer, and other applicable audits, ensuring required records and supporting documentation are organized and readily accessible.
- Coordinate with DC Managers and relevant stakeholders to track corrective actions arising from audit observations through closure.
- Support Health, Safety, Security Environment (HSSE) initiatives and participate in risk assessments and incident investigations, where required.
- Maintain appropriate trackers and documentation to support ongoing compliance monitoring.
- Act as a key point of contact for third-party/contractual workforce at the site and coordinate resolution of workforce-related administrative concerns.
- Maintain accurate third-party workforce records, including employee details, employment documentation, deployment details, and applicable contract records.
- Coordinate the onboarding and offboarding of third-party personnel, including required documentation, orientation, and site induction.
- Coordinate workforce schedules with relevant stakeholders to maintain appropriate staffing levels based on operational requirements.
- Monitor schedules, working hours, rest periods, and overtime records against applicable requirements, organizational policies, and contractual terms.
- Monitor attendance through designated systems such as biometric devices or attendance-management platforms.
- Track leave, absenteeism, working hours, and overtime for third-party personnel.
- Generate periodic workforce reports covering attendance, absenteeism, working hours, overtime, attrition, and staffing trends.
- Analyze workforce data to identify operational concerns and provide inputs for workforce planning.
- Manage day-to-day relationships with third-party service and manpower vendors and monitor adherence to agreed Service Level Agreements (SLAs).
- Coordinate with vendors to maintain required workforce and compliance documentation.
- Verify availability of applicable employee documentation, including offer/appointment letters, payslips, and ESIC-related documentation, as required.
- Work with vendors and internal stakeholders to facilitate smooth onboarding and offboarding of third-party employees.
- Communicate attendance, absenteeism, documentation, or other service-related gaps to vendors for appropriate corrective action.
- Maintain records of vendor observations, agreed corrective actions, and closure status.
- Escalate recurring service or compliance gaps to appropriate internal stakeholders.
- Review vendor invoices for accuracy of rates, calculations, billing periods, headcount, and supporting documentation.
- Validate invoices against applicable contracts, SLAs, purchase orders, attendance information, and other supporting records.
- Coordinate timely submission of invoices through the applicable approval process to minimize payment delays.
- Identify and resolve discrepancies such as incorrect rates, billing periods, quantities, or unsupported charges in coordination with vendors and internal stakeholders.
- Maintain an organized repository of invoices, supporting documents, and payment-related records.
- Conduct monthly sample checks of salary amounts claimed by vendors against amounts paid to third-party personnel, and coordinate resolution of identified discrepancies.
- 5-8 years of relevant experience in site administration, facilities, vendor management, third-party workforce administration, or operations.
- Experience in a warehouse, distribution centre, logistics, manufacturing, e-commerce, or other high-volume site environment would be preferred.
Sourced from naukri
Skills
cateringCorrective maintenanceFacilities ManagementCanteen ManagementauditsHSSEAudit SupportCompliance MonitoringLogisticsdeploymentemployee TransportationmaintenanceAdministrationLegalcompliancecanteen operations
About Maersk
Maersk Global Service Centres
Logistics
30k+
employees
1904
122 years old
Bengaluru/Bangalore, Karnataka
India
₹10.2L PA avg
Avg at Maersk
About
A.P. Moller - Maersk is an integrated transport and logistics company; going all the way, together, for our customers and society.
Industries
LogisticsPorts & Shipping
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