Service Coordinator

Service Coordinator & Tender Executive Instrumentation / E&I

Location: Ahmedabad
Experience: 2–5 Years
Industry: Instrumentation / Electrical & Instrumentation / Industrial Services

We are looking for a Service Coordinator & Tender Executive with experience in Instrumentation/E&I services, tendering and project coordination.

Key Responsibilities:

• Coordinate daily service activities, site manpower deployment and customer requirements.
• Coordinate with engineers, supervisors and technicians for ongoing projects/service jobs.
• Prepare technical & commercial quotations for Instrumentation/E&I jobs.
• Review RFQs/tenders, Scope of Work, BOQ/SOR, PQC and commercial terms.
• Prepare tender summaries, costing sheets, BOQ and bid documentation.
• Handle online tender submissions including GeM and customer e-tender portals.
• Prepare manpower costing including salary, statutory benefits, accommodation, travel, tools, PPE and other project expenses.
• Coordinate with customers for technical/commercial clarifications.
• Track submitted tenders, quotations, service orders and follow-ups.
• Collect service reports, timesheets, measurement sheets and other billing documents from sites.
• Coordinate with Accounts for timely invoicing and documentation.
• Maintain Service Tracker, Tender Tracker and project documentation.

Candidate Requirements:

• Diploma/B.E./B.Tech – Instrumentation / Electrical / Electronics preferred.
• 2–5 years of relevant experience.
• Knowledge of Instrumentation Maintenance, Calibration, AMC/ARC, Shutdown and Erection & Commissioning jobs.
• Good knowledge of MS Excel, Word, BOQ preparation and costing.
• Good written and verbal communication.
• Experience with Oil & Gas, Refinery, Petrochemical, Chemical or other process industries will be preferred.

Preferred Skills: Instrumentation Tendering, Service Coordination, GeM Tender, E-Tendering, BOQ, Costing, AMC, ARC, Calibration, E&I Projects, Manpower Planning, Technical Proposal, Commercial Proposal.