Senior Workplace Coordinator

Responsibilities:

• Plan, organize, and execute workplace events to enhance employee engagement and office culture
• Manage vendors for equipment repairs and other services to maintain seamless operations
• Continuously learn, think proactively, and take the initiative to coordinate and align tasks for efficient execution
• Ensure the office is a Great Place to Work by maintaining a safe, professional, clean, and cost-effective environment
• Manage proactive and reactive maintenance tasks to keep facilities fully functional and compliant with safety and regulatory standards
• Oversee Annual Maintenance Contracts (AMCs), ensuring timely renewals and adherence to service schedules
• Conduct daily inspections to identify and address potential issues, maintaining high workplace standards
• Respond to, track, and resolve employee requests via the internal ticketing system
• Collaborate with IT and local leadership on workplace projects, ad hoc initiatives, and events
• Partner with HR to support onboarding for new employees, foster a strong office culture, and provide additional support as needed
• Handle transport-related responsibilities, including transport allocation, route assignments, and communication with employees and transport providers
• Ensure strict adherence to company transport policies and employee safety guidelines
• Collect and analyze feedback to continuously improve transport services
• Serve as the office barometer, using strong emotional intelligence to interpret workplace dynamics and identify areas for improvement
• Proactively engage with local leadership to address team needs and align workplace strategies
• Communicate workplace guidelines and expectations effectively to employees
• Assist the Workplace Manager by analyzing special reports, summarizing key information, and identifying trends
• Help maintain a purchasing database to ensure adherence to operating budgets
• Monitor vendor relationships and performance to ensure project success
• Undertake other duties as required, aligned with the nature of the role

Requirements:

• No ego: You are up for anything thrown at you and tend to stay calm in stressful situations
• Experience: 6+ years in Workplace and/or Transportation Administration/Coordination, with proven expertise in workplace operations, facility management, and repair maintenance. Relevant degree qualification preferred
• Technical Knowledge: Familiarity with hard services, Soft services, and vendor management, Events, etc
• Skills: Strong communication, problem-solving, and organizational skills
• Capabilities: Ability to prioritize tasks, ensure quality service, and collaborate with cross-functional teams
• Technical Proficiency: Proficient in technology and MS Office applications, G-Suite