Senior Specialist, Facility Services

Job Summary

Role purpose: Own the physical infrastructure, statutory compliance, operational reliability, and outsourced facilities services for a manufacturing site in India. The Facilities Specialist manages the site Integrated Facilities Management (IFM) supplier end to end, including service scope, service levels, cost, governance, and performance. The role ensures that buildings, utilities, fire and life-safety systems, environmental controls, and facility operations comply with applicable central, state, and local requirements in India. The position partners with Plant Leadership, EHS, Manufacturing, Engineering, HR, Procurement, Legal, Security, and external authorities to maintain a safe, compliant, resilient, and cost-effective manufacturing environment.

IFM Supplier Management

• Own the day-to-day relationship with the site IFM supplier, including contract scope, SLAs, KPIs, governance cadence, escalation, and corrective action.
• Review and approve delivery of hard services such as mechanical, electrical, HVAC, utilities, fire systems, lifts, compressed air, process cooling, and building maintenance.
• Review and approve soft services such as housekeeping, landscaping, security, pest control, canteen coordination, waste handling, and workplace support, as included in the contract.
• Conduct monthly and quarterly business reviews, validate statutory records and service evidence, and close performance gaps through documented action plans.
• Manage the facilities budget, invoices, variable work orders, purchase requirements, and capital versus operating expense classification.
• Lead contract renewals, scope changes, tendering, and supplier transitions in coordination with Procurement, Finance, and Legal.

Facility Operations Infrastructure

• Ensure reliable operation of electrical distribution, backup power, compressed air, HVAC, ventilation, process cooling, water systems, drainage, fire protection, and other critical utilities supporting manufacturing.
• Oversee preventive, predictive, statutory, and corrective maintenance programs, including maintenance calendars, permits to work, lockout/tagout controls, competency checks, and contractor supervision.
• Manage facility capital projects, expansions, equipment installation, layout changes, and building modifications from scope definition through statutory approvals, commissioning, handover, and closeout documentation.

Regulatory Compliance EHS - India

• Maintain a site-specific legal and permit register covering applicable central legislation, state rules, local authority requirements, consent conditions, licence conditions, renewal dates, inspections, returns, and responsible owners.
• Coordinate compliance under the Occupational Safety, Health and Working Conditions Code, 2020 and applicable central or state rules, including requirements relating to registration/licensing, workplace health and safety, welfare facilities, emergency preparedness, contractor controls, and statutory records.
• Maintain factory approvals, licence/registration, occupancy and building approvals, and statutory submissions with the relevant State Factories or Labour authority and local bodies, as applicable to the site.
• Own facility fire and life-safety compliance, including Fire No Objection Certificate requirements, fire-system inspection and maintenance, evacuation plans, emergency organization, drills, signage, access, and liaison with the State Fire Service or local authority.
• Coordinate environmental permissions and ongoing compliance with the State Pollution Control Board or Pollution Control Committee, including Consent to Establish, Consent to Operate, air emissions, effluent and sewage discharge, noise, waste storage, manifests, authorized disposal, monitoring, returns, and records.
• Ensure compliant management of hazardous and other wastes, solid waste, plastic waste, e-waste, batteries, used oil, refrigerants, and other regulated waste streams, according to applicability and authorized disposal channels.
• Coordinate electrical safety compliance under the Electricity Act, applicable Central Electricity Authority safety regulations, state electrical inspector requirements, utility conditions, earthing and lightning-protection testing, and statutory inspection or approval requirements.
• Manage applicable approvals and inspections for boilers, pressure vessels, lifts, diesel storage, compressed-gas systems, petroleum products, and hazardous chemicals, including liaison with the relevant Inspectorate, PESO, or other competent authority where applicable.
• Ensure project and contractor compliance with applicable construction-safety and labour requirements, including Building and Other Construction Workers requirements where applicable.
• Maintain audit and inspection readiness for government authorities, insurers, customers, and corporate EHS systems, including ISO 14001, ISO 45001, and ISO 50001 where adopted by the site.
• Track regulatory changes and coordinate compliance actions with EHS and Legal.
• Escalate material gaps, overdue renewals, incidents, notices, or potential business-interruption risks promptly.

Sustainability Continuous Improvement

• Lead or support energy efficiency, water conservation, waste minimization, refrigerant management, renewable-energy, and carbon-reduction initiatives.
• Monitor utility consumption and demand, identify abnormal usage, and implement projects that improve cost, uptime, resource efficiency, and service quality.
• Provide accurate facilities data and evidence for internal reporting, sustainability disclosures, customer requests, and statutory submissions.

Cross-Functional Collaboration

• Partner with Plant Leadership and Manufacturing to align facilities work with production schedules, shutdown windows, capacity plans, and uptime priorities.
• Work with EHS and HR on workplace safety, welfare facilities, incident investigation, emergency response, contractor induction, and regulatory inspections.
• Coordinate with Corporate Real Estate, Procurement, Finance, Legal, Security, IT, and global facilities teams on standards, budgets, projects, and supplier strategy.
• Maintain professional working relationships with utilities, regulators, local authorities, landlords, industrial-estate management, consultants, and approved service providers.

Requirements

• Bachelors degree in Industrial Engineering, Facilities Management, Electrical, Civil, Mechanical Engineering, or a related discipline.
• 7+ years of facilities management experience in a manufacturing environment, including management of an outsourced IFM supplier.
• Working knowledge of Indian factory, occupational safety, fire, environmental, electrical, building, utilities, and contractor compliance requirements, including state-specific implementation.
• Experience maintaining licences, consents, permits, statutory inspection records, compliance calendars, and evidence for regulatory audits.
• Experience managing facility budgets, capital projects, vendor contracts, SLAs, KPIs, and corrective action plans.
• Practical knowledge of HVAC, electrical systems, fire protection, compressed air, process cooling, water systems, industrial utilities, and manufacturing infrastructure.
• Experience supporting ISO 14001 and ISO 45001; ISO 50001 experience is an advantage.
• Strong supplier management, commercial judgment, negotiation, problem-solving, and escalation skills.
• Fluent English communication; proficiency in Hindi and/or the relevant local language is preferred.
• Ability to work effectively with plant leadership, government authorities, EHS, manufacturing, engineering, and cross-functional teams.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.