Senior RFP Analyst

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior RFP Analyst based in the United States.

This role is responsible for coordinating and scaling RFP, RFI, and DDQ response operations in a fast-moving, highly collaborative environment. You will manage live proposal projects from intake through submission, keeping stakeholders aligned and ensuring responses are accurate, complete, and delivered on time. Working across Sales, Solutions, Product, Legal, Compliance, Cybersecurity, Marketing, and other teams, you will bring structure and accountability to complex workflows. You will also help maintain and improve the organization's centralized proposal content library, ensuring information remains current, consistent, and easy to reuse. The role offers an opportunity to streamline processes, identify automation opportunities, and explore practical applications of AI to improve efficiency. Success will require exceptional organization, clear communication, strong writing skills, and the confidence to influence stakeholders without direct authority. This is a strong fit for a proactive operations professional who enjoys managing multiple workstreams and turning complex processes into simple, repeatable systems.

Accountabilities:: Manage RFP, RFI, and DDQ projects from initial intake through final submission, ensuring milestones, owners, deliverables, and deadlines remain on track.

Coordinate with Account Executives, Solutions teams, subject matter experts, and cross-functional stakeholders to gather accurate and complete responses.

Set up and maintain projects within proposal management platforms, including question assignment, status tracking, workflow coordination, and deadline management.

Proactively follow up with stakeholders, identify potential delays or gaps, and escalate blockers when necessary.

Review written responses for clarity, tone, consistency, completeness, and alignment with requirements.

Maintain the proposal content library by coordinating review cycles, updating content, retiring outdated information, and improving overall content quality.

Produce recurring reporting and updates covering RFP activity, project status, risks, deadlines, and content-library health.

Identify opportunities to improve the end-to-end proposal workflow through process standardization, automation, and AI-assisted solutions.

Partner with Sales, Solutions, Product, Legal, Compliance, Cybersecurity, Marketing, and other teams to strengthen cross-functional collaboration and response quality.

Help establish repeatable processes and best practices that enable the organization to handle a growing volume of proposal activity efficiently.

Requirements:

Experience in proposal operations, RFP management, project management, go-to-market operations, or a comparable cross-functional coordination role.

Experience managing RFPs, RFIs, DDQs, or similar structured response processes is preferred.

Exceptional organizational skills, with the ability to manage multiple deadlines, stakeholders, owners, and workstreams simultaneously.

Strong project management capabilities and a disciplined approach to tracking deliverables and following through on commitments.

Excellent written and verbal communication skills, with strong instincts for improving clarity, tone, accuracy, and completeness.

Ability to communicate effectively with senior stakeholders and confidently follow up, influence, and resolve issues without direct authority.

Comfortable learning and working across business systems and collaboration tools such as Loopio, Salesforce, Slack, or comparable platforms.

Experience with Loopio, Responsive, Qvidian, or other proposal management platforms is a plus.

Background in fintech, payments, SaaS, financial services, or another regulated industry is advantageous.

Technical writing, proposal writing, or professional business writing experience is a plus.

Experience collaborating with Sales, Solutions, Product, Legal, Compliance, Security, or other specialized teams is beneficial.

Strong problem-solving skills and a proactive mindset, with the ability to identify process gaps and recommend practical improvements.

Curiosity about AI and an interest in applying AI-assisted tools and automation to increase workflow efficiency.

Comfortable working in a flexible, distributed environment while maintaining strong ownership and accountability.

Benefits:

Base salary: $88,300–$110,400 CAD, calibrated according to skills, experience, and working location.

Eligibility for annual performance-based bonuses .

Flexible-first work model, allowing employees to choose the environment in which they work most effectively.

Multiple health insurance options.

Flexible vacation time.

Retirement savings program with company contributions.

Equity participation in a publicly traded company.

Monthly stipend to support remote work.

Annual development funds to support professional growth and learning.

Family-forming benefits.

Up to 20 weeks of parental leave .

Opportunity to work in a collaborative, cross-functional environment with exposure to Sales, Product, Legal, Compliance, Security, and other business functions.

Opportunities to contribute to process automation, operational improvement, and AI-enabled workflow innovation.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether?    Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.     #LI-CL1