Senior Purchase Manager

Job Description Senior Manager Purchase

Company: Supreme Facility Management Limited
Department: Purchase / Procurement
Designation: Senior Manager/ Manager Purchase
Location: Pimpri-Chinchwad
Experience: 5-8 Years
Employment Type: Full-Time

Job Summary

We are looking for an experienced and result-oriented Senior Manager Purchase to lead procurement activities, vendor management, cost optimization, commercial negotiations, and procurement operations. The candidate will be responsible for ensuring timely procurement of materials and services while maintaining quality, cost efficiency, compliance, and strong vendor relationships.

Key Responsibilities

1. Procurement & Purchase Management

• Develop and execute purchase strategies aligned with business requirements.
• Manage the complete procurement cycle from PR/RFQ to PO, GRN and invoice processing.
• Source materials and services from reliable and cost-effective vendors.
• Ensure timely availability of materials as per operational requirements.
• Monitor purchase orders, delivery schedules and pending procurement.

2. Vendor Management

• Identify, evaluate, onboard and develop new vendors.
• Manage vendor performance based on quality, cost, delivery and service levels.
• Conduct regular vendor reviews and performance evaluations.
• Resolve vendor-related issues, disputes and delivery delays.
• Maintain strong and professional vendor relationships.

3. Cost Optimization & Negotiation

• Lead price and commercial negotiations with vendors.
• Conduct price benchmarking and should-cost analysis.
• Identify cost-reduction opportunities and achieve procurement savings.
• Negotiate payment terms, credit periods, delivery terms and commercial conditions.
• Monitor purchase price variance and total cost of ownership.

4. Inventory & Material Planning

• Coordinate with Operations and Stores teams for material requirements.
• Monitor stock levels, reorder levels and consumption patterns.
• Minimize excess, slow-moving and obsolete inventory.
• Ensure timely procurement based on forecasts and operational requirements.

5. Commercial & Compliance

• Ensure compliance with company procurement policies and approval processes.
• Handle commercial aspects including GST, TDS, freight, discounts, credit notes and payment terms.
• Ensure proper documentation and audit readiness.
• Coordinate with Finance, Operations, Stores and other stakeholders.

6. MIS & Analytical Reporting

• Prepare and review procurement MIS and dashboards.
• Analyze spend, purchase price variance, vendor performance and procurement savings.
• Track procurement KPIs and provide management reports.
• Use data-driven insights for procurement planning and decision-making.

7. SAP / ERP & Process Management

• Manage procurement transactions through SAP/ERP systems.
• Good understanding of PR, RFQ, PO, GRN and invoice matching processes.
• Identify opportunities for process improvement and automation.
• Ensure accurate and timely system updates.

8. Team & Stakeholder Management

• Lead and guide the purchase/procurement team.
• Allocate responsibilities and monitor team performance.
• Coordinate with Operations, Finance, Stores, Admin and other departments.
• Ensure smooth communication between internal stakeholders and vendors.

9. Problem Solving

• Handle procurement-related challenges including:
• Delayed supplies
• Quality issues
• Price increases
• Vendor disputes
• Material shortages
• Urgent procurement requirements
• Take corrective and preventive actions to avoid recurring issues.

Required Skills

• Strong knowledge of Procurement & Purchase Management
• Vendor Management & Development
• Excellent Negotiation Skills
• Cost Reduction & Price Benchmarking
• Contract & Commercial Knowledge
• Inventory & Material Planning
• SAP / ERP knowledge
• Procurement MIS & Analytics
• Strong Excel skills
• Knowledge of GST, TDS and commercial terms
• Team Leadership
• Stakeholder Management
• Problem-Solving & Decision-Making
• Excellent verbal and written communication

Qualification

Essential: Graduate,B.com,BA,B-Tech.

Preferred: Mechanical Engineer/ Diploma in Material Management

Experience

5-8 years of relevant experience in Purchase, Procurement, Vendor Management or Supply Chain, preferably with experience in a facility management, service, infrastructure, manufacturing or similar environment.

Key Performance Indicators (KPIs)

• Procurement cost savings
• Vendor performance
• On-time delivery
• Purchase cycle time
• Purchase price variance
• Inventory optimization
• Vendor compliance
• Procurement process efficiency