Senior Purchase Coordinator

JOB DESCRIPTION - Senior Purchase Coordinator

Job Title: Senior Purchase Coordinator
Department: Purchase
Experience: 4 to 6 Years

Job Summary
The Senior Purchase coordinator is responsible for managing end-to-end procurement activities, Like, Understanding Requirements from cross functional teams, identifying reliable suppliers, Getting competitive offers, negotiating competitive prices, ensuring timely delivery of materials, payment to suppliers and maintaining optimal inventory levels. The role focuses on cost optimization, supplier relationship management, quality compliance, and uninterrupted material availability to support business operations.

Key Responsibilities

Procurement and Purchasing

* Manage purchase requisitions, quotation analysis, purchase orders, and order follow-ups.
* Procure raw materials, components, consumables, spare parts, services, and other business requirements.
* Ensure purchases meet quality, cost, and delivery requirements.
* Review purchase requisitions for accuracy, specifications, quantities, and delivery schedules.
* Coordinate with internal departments to understand material requirements and priorities.

Supplier Management

* Identify, evaluate, develop, and approve suppliers based on price, quality, delivery, and service.
* Negotiate pricing, payment terms, credit periods, delivery schedules, and commercial conditions.
* Maintain supplier relationships and develop alternative sources to minimize supply risks.
* Resolve delivery delays, quality issues, and commercial disputes.

Cost Control and Negotiation

* Identify cost-saving opportunities through negotiations, alternate sourcing, and value engineering.
* Analyse quotations and prepare comparative statements for commercial evaluation.
* Monitor market trends and supplier price changes.
* Achieve cost-reduction targets without compromising quality or delivery.
* Support annual cost-reduction initiatives and budget planning.

Order Management and Delivery

* Place purchase orders on time and follow up on delivery commitments.
* Monitor open orders and expedite critical materials to avoid production or project delays.
* Coordinate with Stores, Production, Planning, Quality, Finance, Engineering, and Logistics.
* Track material shortages and implement corrective actions.
*Verify invoices and delivery documents against purchase order terms.
* Coordinate with Accounts team for payment to Suppliers

Required Skills and Competencies

* Strong negotiation, analytical, numerical, and commercial skills.
* Supplier development, relationship management, and vendor evaluation skills.
* Knowledge of procurement, inventory management, and supply chain operations.
* Proficiency in Microsoft Excel and ERP systems.
* Good communication, coordination, and problem-solving skills.
* Ability to manage multiple priorities and meet deadlines.
* Understanding of purchase documentation, cost analysis, and procurement compliance.

Experience and Qualifications

* 4 to 6 years of experience in purchasing, procurement, or supply chain management.
* Experience in supplier negotiations, sourcing, quotation analysis, and purchase order management.
* Working knowledge of ERP-based procurement processes.
* Strong numerical, organizational, and decision-making abilities.