Senior Project Executive

Key Responsibilities

1. Project Coordination

• Coordinate the end-to-end execution of assigned projects and deliverables.
• Create and maintain project trackers, timelines, and status reports.
• Track milestones, dependencies, deliverables, approvals, and project closure.
• Monitor timelines and follow up on pending tasks and deliverables.
• Identify delays and dependencies and escalate them to relevant stakeholders.
• Coordinate project meetings, record action items, and follow up on pending tasks.
• Ensure project deliverables meet agreed timelines and quality standards.
• Maintain project documentation and ensure timely closure of completed activities.

2. Vendor Management

• Manage end-to-end vendor onboarding and maintain vendor documentation.
• Coordinate the preparation and execution of Non-Disclosure Agreements (NDAs).
• Prepare and coordinate Statements of Work (SOWs) based on project requirements.
• Raise and track Purchase Orders (POs).
• Coordinate with Finance and vendors for timely vendor payments.
• Track vendor deliverables, timelines, revisions, and approvals.
• Follow up with vendors to ensure timely completion of deliverables.

3. LMS Management

• Create and configure courses on the Learning Management System (LMS).
• Upload reading materials, videos, assessments, assignments, and other course assets.
• Ensure that assets are uploaded to the correct course, module, and learning segment.
• Verify content sequence, file names, links, and course structure.
• Conduct basic LMS checks before course release.
• Coordinate with the Technology team to resolve LMS-related issues.
• Support course updates and replacement of revised assets.

4. Documentation and Reporting

• Maintain accurate project trackers, reports, and documentation.
• Prepare regular project status updates for stakeholders.
• Maintain records of NDAs, SOWs, POs, vendor payments, approvals, and project deliverables.
• Document meeting discussions, decisions, and action items.