Senior Procurement Executive - IT Hardware & Software

• Hilal Technology is looking for a Senior Procurement Executive with hands-on experience in IT and Technology procurement, covering both IT Hardware and Software.
• The role will be responsible for end-to-end procurement activities including IT product sourcing, RFQs, supplier evaluation, commercial negotiation, purchase order processing, P2P operations, vendor management, order follow-up, delivery coordination and cost optimization.
• This position requires a procurement professional who understands the IT technology ecosystem and can independently manage procurement activities from requirement and sourcing through order fulfilment.

Key Responsibilities

IT Hardware & Software Procurement

• Source and procure IT hardware, software, licenses, subscriptions and other technology products based on business and project requirements.
• Work with IT OEMs, distributors, resellers, system integrators and technology suppliers to obtain competitive pricing and availability.
• Review product specifications, part numbers, configurations, licensing requirements, warranty and commercial terms.
• Evaluate quotations based on pricing, availability, lead time, payment terms and other commercial conditions.

Sourcing & Commercial Negotiation

• Manage RFQs, quotation collection, comparison and commercial evaluation.
• Negotiate pricing, credit terms, delivery timelines and other commercial conditions with suppliers.
• Identify opportunities for cost optimization and improved procurement terms.
• Maintain a strong understanding of supplier pricing, availability and market conditions.

Supplier & Vendor Management

• Identify, evaluate and onboard suitable IT suppliers and channel partners.
• Build and maintain effective relationships with OEMs, distributors, resellers and technology suppliers.
• Monitor supplier performance, commitments and service levels.
• Resolve supplier-related commercial, delivery and order issues proactively.

P2P & Purchase Order Processing

• Manage the complete Procure-to-Pay cycle from requirement/PR through RFQ, quotation evaluation, approvals and PO creation.
• Process purchase orders accurately through ERP systems, including product details, quantities, pricing, delivery terms and payment terms.
• Coordinate with suppliers for PO acknowledgement, order confirmation and fulfilment.
• Maintain accurate procurement records, quotations, supplier documents and purchase orders.

Order & Delivery Management

• Track supplier order status, committed ETAs, shipments and delivery schedules.
• Follow up proactively with suppliers to ensure timely delivery of hardware, software and licenses.
• Identify and escalate delivery risks, shortages, order discrepancies and delays.
• Coordinate with internal teams to ensure materials and licenses are delivered as required.

Stakeholder Coordination

• Work closely with Sales, Finance, Logistics, Operations, Warehouse and Business teams.
• Understand business and project requirements and translate them into procurement actions.
• Provide regular updates on procurement status, pending orders, supplier commitments and delivery risks.
• Ensure procurement activities comply with company policies, approval requirements and commercial guidelines.

Mandatory Requirements

• 4-6 years of relevant experience in Procurement / Purchasing / Sourcing within the IT / Technology industry.
• Hands-on experience in procurement of IT Hardware and Software is mandatory.
• Experience working with IT OEMs, distributors, resellers, system integrators, channel partners or technology suppliers.
• Strong understanding of IT procurement, sourcing, RFQ and commercial processes.
• Hands-on experience with the complete P2P process and ERP-based purchase order processing.
• Strong supplier negotiation, vendor management and follow-up skills.
• Demonstrated experience in cost optimization and obtaining competitive commercial terms.
• Good understanding of IT product part numbers, configurations, software licenses, subscriptions and renewals.
• Strong communication, analytical and stakeholder management skills.
• Proficiency in MS Office, particularly Excel.

Relevant Industry Background

Candidates with procurement experience in the following environments will be considered:

• IT Hardware & Software Resellers
• IT Distributors
• IT System Integrators
• Technology Trading Companies
• IT Solution Providers
• Managed Services / Technology Service Providers
• OEM / Distributor procurement environments

Important Screening Criteria

• IT / Technology procurement experience is mandatory for this position.
• Candidates whose experience is limited to general procurement without hands-on exposure to IT Hardware and Software procurement will not be considered.
• Candidates should be able to demonstrate practical experience in sourcing, RFQ handling, supplier negotiation, P2P/PO processing and delivery follow-up within an IT procurement environment.

Preferred Experience

• Experience managing multiple IT distributors and channel partners.
• Experience handling project-based or urgent IT procurement requirements.
• Exposure to software licensing, subscriptions and renewals.
• Experience negotiating price, credit terms, delivery timelines and supplier commitments.
• Experience in IT technology trading or distribution environments.

What Were Looking For

• We are looking for a proactive, commercially aware and detail-oriented IT procurement professional who can independently manage the procurement cycle:
• Requirement Sourcing / RFQ Supplier Evaluation Negotiation PO Supplier Confirmation ETA Follow-up Delivery Closure
• The successful candidate should be comfortable working in a fast-paced technology procurement environment and coordinating with suppliers and multiple internal stakeholders.