Senior Payroll & Accounting Specialist

Senior Payroll & Accounting Specialist – ADP & QuickBooks

Job Summary

We are seeking an experienced Senior Payroll & Accounting Specialist with 8+ years of hands-on experience in payroll processing, accounting operations, and financial administration. The ideal candidate will have strong expertise in ADP and QuickBooks, with a proven ability to manage payroll, maintain accurate financial records, reconcile accounts, and support day-to-day accounting activities.

Key Responsibilities

• Process and manage end-to-end payroll using ADP for employees on a weekly, biweekly, or monthly basis.
• Maintain accurate employee payroll records, deductions, benefits, taxes, and other payroll-related information.
• Handle payroll tax filings, reporting, and compliance requirements.
• Review and reconcile payroll reports to ensure accuracy and resolve discrepancies.
• Manage accounts payable and accounts receivable activities.
• Record, classify, and maintain financial transactions in QuickBooks.
• Perform bank, credit card, and general ledger reconciliations.
• Prepare journal entries and assist with month-end and year-end closing activities.
• Generate financial and payroll reports for management.
• Monitor invoices, payments, expenses, and outstanding receivables.
• Assist with audits and provide required financial documentation.
• Maintain organized and accurate accounting and payroll records.
• Ensure compliance with company policies, accounting standards, and applicable payroll regulations.
• Work closely with HR, Finance, and management teams to resolve payroll and accounting issues.

Required Qualifications

• 8+ years of professional experience in payroll, accounting, or finance operations.
• Strong hands-on experience with ADP payroll systems.
• Strong hands-on experience with QuickBooks.
• Good understanding of payroll processing, payroll taxes, deductions, and benefits.
• Experience with AP, AR, reconciliations, journal entries, and general ledger accounting.
• Strong knowledge of Microsoft Excel, including formulas, sorting, filtering, and reporting.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to handle confidential payroll and financial information.
• Excellent communication and organizational skills.
• Ability to work independently and manage multiple priorities.

Preferred Qualifications

• Experience with ADP Workforce Now or similar ADP platforms.
• Experience supporting multi-state payroll.
• Knowledge of payroll tax regulations and compliance.
• Experience with month-end/year-end closing.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.

Technical Skills

• ADP / ADP Workforce Now
• QuickBooks / QuickBooks Online
• Microsoft Excel
• Payroll Processing
• Accounts Payable & Accounts Receivable
• General Ledger
• Bank Reconciliation
• Payroll Tax Reporting
• Financial Reporting

Experience Level

8+ Years

Job Type

Full-Time | Senior-Level

Ideal Candidate

The ideal candidate is a detail-oriented and highly reliable payroll and accounting professional who can independently manage payroll through ADP, maintain accounting records in QuickBooks, perform reconciliations, and provide accurate financial and payroll reporting.