Senior Officer

Purpose/Objective

The Senior Officer – HR & Administration will support the execution of human resources and administrative functions to ensure efficient workforce management and smooth office operations.
The role will be responsible for recruitment coordination, onboarding, employee lifecycle management, HR operations, employee engagement, compliance support, and administration activities while ensuring adherence to organizational policies and processes.

Key Responsibilities of Role

HR Talent Acquisition & Onboarding - Coordinate end-to-end recruitment activities, including sourcing, interview scheduling, candidate tracking, and offer coordination.
- Ensure timely onboarding of new employees through documentation, joining formalities, and induction programs.
- Maintain recruitment trackers and provide regular hiring status updates to stakeholders.
- Support campus hiring, diversity hiring, and lateral hiring initiatives.
HR Operations - Manage employee lifecycle processes, including onboarding, confirmation, transfers, promotions, and separations.
- Maintain employee records and ensure data accuracy in HRMS.
- Coordinate attendance, leave management, and employee documentation.
- Support payroll inputs and employee benefit administration.
Employee Engagement - Assist in employee engagement and wellness initiatives.
- Coordinate recognition and reward programs.
- Support employee communication and organizational events.
- Address routine employee queries and provide HR support.
Performance Management & Learning - Support performance appraisal processes and documentation.
- Coordinate learning and development programs.
- Track training nominations and completion records.
- Assist in talent development initiatives and employee growth programs.
Compliance & Governance - Ensure adherence to HR policies and organizational guidelines.
- Maintain confidential employee records and documentation.
- Support internal and external audits.
- Assist in statutory compliance-related documentation and reporting.
- Administration General Administration - Coordinate office administration activities, including facility management, housekeeping, transport, and vendor coordination.
- Monitor office infrastructure and workplace readiness.
- Manage employee seating arrangements, visitor management, and office assets.
- Support travel, accommodation, and event logistics as required.
Vendor & Facility Management - Coordinate with service providers and vendors for administrative services.
- Track vendor performance and ensure service quality.
- Support invoice verification and administration-related documentation.

Technical Competencies

Strategic HR Leadership,Talent Acquisition & Workforce Planning,Talent Management & Organizational Development,Employee Engagement & Culture

Qualifications and Experience

Educational Qualification Essential - MBA / PGDM in Human Resources, Personnel Management, or equivalent.
- Certification in HR Operations, Labor Laws, or Talent Acquisition.
Experience - 3 to 6 years of experience in Human Resources and Administration.
- Experience in recruitment, onboarding, HR operations, employee engagement, and administration activities.
- Exposure to corporate/shared services, manufacturing, infrastructure, energy, logistics, or large-scale organizations will be preferred.