Senior Office Manager / Executive Assistant To Director (Real Estate)

Job Summary:

Designated as a Senior Office Manager, you will function essentially as a strategic right-hand and Executive Assistant (EA) to the Director. This is a high-visibility, high-responsibility role requiring exceptional communication, executive presence, and rapid execution skills. You will manage executive-level operations seamlessly and ensure the Director's day-to-day workflow is highly optimized.

Non-Negotiable Core Requirements:

• Stellar Communication: Flawless, highly polished verbal and written English communication skills are mandatory.
• Dictation & Typing Speed: Excellent typing speed with the ability to take live dictation smoothly and accurately without breaking the Directors flow.
• Technical Proficiency: Strong working knowledge of MS Word (advanced document formatting) and MS Excel.

Key Responsibilities:

• Executive Support: Act as the trusted gatekeeper, handling confidential executive correspondence, calendar scheduling, and minutes of meetings (MoM).
• Office & Admin Operations: Oversee daily office operations, front-desk decorum, vendor management, office tracking budgets, and support staff.
• Basic Drafting & Compliance: Manage basic, standard documentation, agreements, and real estate filing templates. (Note: Extensive legal knowledge is not required; basic template-based drafting will be taught on the job).
• Coordination: Coordinate complex travel arrangements, hotel bookings, meeting logistics, and liaise with internal teams or external consultants on behalf of the Director.

Ideal Candidate Profile:

• A smart, executive-level professional with a minimum of 5 years of experience in EA, secretarial, or senior administration roles.
• Prior experience supporting founders, partners, or C-suite executives is highly preferred.
• High level of emotional intelligence, integrity, and confidentiality.
• Ability to work in a high-intensity environment while maintaining professional decorum.

How to Apply:

Interested candidates who meet all the non-negotiable requirements are requested to apply directly through this portal or share their application via email.

Please email [email removed] with your resume and clearly state the specific job you are applying for in the subject line.