Senior Manager- HR Operations

Job Summary:

The HR Operations Sr. Manager will oversee various HR processes and ensure efficient operations within the HR department. This role includes managing staff tagging reports, conducting CIBIL and CRC checks, handling appointment letters, preparing HR reports for stakeholders, processing payroll inputs, and generating statutory reports related to PF. The manager will also manage the Process document update / review frequently and ensure they are up to date. Ensure confidentiality of Employee Data while sending any reports is maintained. Handle ad-hoc reports, manage off-role team members, and oversee recruitment closures for replacements. Able back-up for any other role reasonably managed within the HR Operations.

Key Responsibilities:

1. Kotak Bank Account Staff Tagging Report:

• Update and send the staff tagging report to the Bank CPC team regularly.
• Ensure accuracy and completeness Bank Account details for employees where Salary are credited.

2. Audit Team Management:

• Manage the audit team responsible for on-boarding formalities of new joiners.
• Ensure compliance with on-boarding processes and standards.
• Manage Quarterly and regular Audit requirements (Internal / External) pertaining to the HR Ops processes with regards to data, sample, process walk through requirements etc.
• Manage the Process documents (SOP) for HR Ops Create / update / review frequently and ensure they are up to date.

3. Inter-Company Transfer Process:

• Oversee and manage the inter-company transfer process.
• Ensure smooth transitions and proper documentation.

4. CIBIL and CRC Checks:

• Conduct CIBIL and CRC checks for new and existing employees.
• Maintain records of all checks conducted and ensure compliance with regulatory requirements.

5. Appointment Letter Process Management:

• Oversee the preparation and issuance of appointment letters for new hires.
• Ensure timely and accurate processing of appointment letters.

6. HR Reports for Stakeholders:

• Prepare and distribute HR reports to stakeholders as required.
• Ensure reports are accurate, timely, and meet the needs of stakeholders.

7. Payroll Inputs with CTC for New Joiners:

• Collect and process payroll inputs for new joiners every month.
• Ensure accurate calculation and reporting of CTC for new employees.

8. Inputs for Statutory Reports Related to PF:

• Provide necessary inputs for statutory reports related to Provident Fund (PF) to vendors.
• Ensure compliance with statutory requirements and timely submission of reports.

9. Ad-hoc Reports Related to Employee Data:

• Generate ad-hoc reports related to employee data as requested by HR management.
• Ensure data accuracy and relevance in all reports.

10. Management of Off-Role Team Members:

• Manage a set of off-role team members and provide their payroll and attendance inputs monthly for salary processing.
• Handle team engagement activities for off-role team members.

11. Recruitment Closures for Off-Role Team Members:

• Oversee recruitment closures for replacement of off-role team members in case of resignation or new team needs.
• Ensure timely and efficient recruitment processes.

Qualifications:

• Any Graduate and above.
• Overall experience of more than 7 years in HR.
• Strong understanding of HR processes and statutory requirements.
• Some experience of managing team (On-roll or Off-roll)
• Excellent organizational and time management skills.
• Proficiency in HR software and Microsoft Office Suite.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.