Senior Manager - Contracts & Commercial

JOB DESCRIPTION

Position Title

Manager/Senior Manager- Contracts & Commercial

Superior Position Title

Dy. General Manager- Contract & Commercial (Transmission)

Department

Business Development & Commercial

Company

Kohima Mariani Transmission Limited

Location

Delhi / Mumbai

1. JOB PURPOSE

Apraava has recently commissioned a transmission project in Rajasthan comprising a 400/220 kV substation and 21 km of 400 kV D/C transmission line. In addition, the company currently has three greenfield transmission projects at an advanced stage of construction. Further strengthening its transmission portfolio, Apraava has recently emerged as the lowest bidder (L1) for two additional greenfield transmission projects.

Job Purpose: This role is dedicated to supporting the Contracts and Commercial team in Pre-bid and post-bid activities for transmission projects. Key responsibilities include, preparation of contracting strategy, negotiating with vendors, and finalizing contracts and supporting bidding team with capex finalization. Additionally, the position requires diligent cost monitoring and variance analysis to track deviations from the approved business case.

3. PRINCIPAL ACCOUNTABILITIES

Accountabilities

Major Activities

Bidding

• Assist the bidding team in getting quotes, cost data from past projects for capex finalization, as required
• Explore the possibility of establishing pre-bid arrangements or framework agreements with key vendors to ensure timely engagement and competitive commercial terms for upcoming projects.

Contracting

• Lead the team in formulating strategies for contracting when procuring goods or services from various vendors after award of the project
• Lead in negotiations with the vendor within the allocated budget and project timeline.
• Preparation of the contract document and finalizing the same in alignment with the company policies post discussion with technical, legal and project team.
• Work closely with Engineering and Execution team on project development activities

Cost Variation and IRR Monitoring

• Highlight early warning signs of potential delays and communicate any variances, along with their implication, as necessary.
• Monitor and track the actual cost to complete for all ongoing projects against the approved project cost considered at the time of Business Case approval.
• Identify cost overruns/underruns, assess the key drivers and provide timely visibility to the management on the financial position of each project.
• Prepare and provide periodic IRR updates for all ongoing projects, comparing the latest projected IRR against the IRR approved as part of the Business Case.
• Highlight key variations and deviations, identify the underlying reasons and financial/commercial drivers, and recommend and implement appropriate corrective actions (with support and in-coordination with other teams) to mitigate adverse impact on project returns and ensure alignment with the approved Business Case.

Contract Management

• Manage project contracts from award to closure, ensuring compliance with contractual terms, milestones, deliverables, and commercial obligations.
• Identify and initiate contract amendments due to scope changes, quantity variations, timeline changes, and other project requirements.
• Lead the evaluation, negotiation, approval, and execution of amendments while ensuring proper documentation and alignment with the approved business case.
• Monitor contractor performance against contractual requirements, including scope, schedule, quality, HSE, payments, LDs, warranties, and guarantees.
• Coordinate with Project, Engineering, Procurement, Finance, Legal, and other stakeholders for timely resolution of contractual and commercial matters.
• Ensure timely contract closure, including final quantity and payment reconciliation, settlement of claims, release of securities/retention, completion certificates, and closure of outstanding obligations.

Building knowledge pool

• Creating and maintaining the comprehensive cost data base for major supply items
• Collect information from different stakeholders in the sector about recent market happenings and present to team, the impact of these developments on business.
• Keep a track of past trend and future outlook of the commodity prices of the commodity that impact business.

Ensure internal/external audit preparedness.

• Ensure creation and maintenance of project documentation on a periodic basis
• Ensure audit preparedness by adhering to standardized business processes and supporting availability of all required documents
• Support in Internal reporting at India/ Group level- MD update / Quarterly PIO update and other Reporting documents.
• Contribute to various other cross-functional initiatives at India and Group-level to improve internal processes and enhance system agility

4. DECISIONS

Decisions made by job holder

As per the defined authority matrix

Approvals within the budgets defined and decision matrix

Recommendations to or approval by superior

Shortlisting of Vendors/OEMs/ Contractors for placing contracts for new/ ongoing projects

Contracts management from award to closure

5. INTERACTIONS

Internal Clients

Roles you need to interact with inside the organization to enable success in your day to day work

BD, Technical, O&M, Legal, Project during contract finalization, issuance of amendment, contractor/vendor performance management

External Clients

Roles you need to interact with outside the organization to enable success in your day to day work

OEMs/ Contractors to close out the contracts

Govt bodies (CTUIL/PGCIL/CEA etc.) – Understanding needs, approvals during project development phase

6. DIMENSIONS

Financial Dimensions

• Responsibility of the following dimensions

Close the Contract for all the new/existing projects within the approved business case

Average cycle to close contracts for new project ~3months

7. SKILLS AND KNOWLEDGE

Educational Qualifications

• Minimum Qualification: B.E./B.Tech. in Electrical, Mechanical, or Civil Engineering, and an MBA from a reputed institute.

Functional Skills

• Good understanding of the Indian Power Industry with a knowledge of the power value chain
• In depth understanding of technical & commercial aspects of transmission and renewable business
• Understanding of the contracting frameworks in T&D space
• Understanding of Bid Processes for T&D projects
• Experience in handling Substation and Transmission line projects
• Sound negotiation skills
• Analytical thinking
• Communication and Influencing Skills
• Presentation skills
• People agility and interpersonal skills
• Teamwork
• Execution excellence

Relevant and total years of Experience

• Overall experience: 10+ years in Business development/Contracts/Project coordination/ Supply chain Management for Transmission Projects/ infrastructure projects
• Specific experience: Min 5 years of experience in Contracting of Transmission projects in India