Senior Manager / AGM - Core Procurement

Senior Manager Procurement & Projects to manage end-to-end procurement activities, EPCG applications, customs/CHA clearance, import shipment tracking, vendor management, and renovation/project execution. The role requires strong coordination with suppliers, CHA/customs agents, freight forwarders, consultants, contractors, finance, and internal stakeholders to ensure timely and cost-effective project delivery.

Key Responsibilities

1. Procurement Management

• Manage end-to-end procurement of CAPEX, MRO, engineering materials, equipment, spares, services, and project requirements.
• Identify, evaluate, negotiate, and onboard reliable domestic and international suppliers.
• Obtain and compare quotations, negotiate commercial terms, and issue purchase orders.
• Ensure timely procurement in line with project schedules and approved budgets.
• Develop and maintain vendor relationships and supplier performance records.
• Monitor purchase orders, delivery schedules, quality, documentation, and payment milestones.
• Drive cost reduction, alternate sourcing, and value-engineering initiatives.

2. EPCG Application & Compliance

• Manage the complete EPCG (Export Promotion Capital Goods) application process, including preparation and submission of required documents.
• Coordinate with DGFT, customs authorities, consultants, finance, and internal teams for EPCG-related approvals and compliance.
• Ensure accuracy of import documents, purchase orders, invoices, technical specifications, and supporting documentation.
• Track EPCG licenses, authorizations, export obligations, installation certificates, and closure requirements.
• Maintain proper records for audits and statutory compliance.

3. CHA & Customs Clearance

• Coordinate with CHA/Customs Brokers, customs authorities, freight forwarders, and shipping lines for smooth clearance of imported goods.
• Review and verify Bill of Entry, commercial invoice, packing list, COO, insurance, HS codes, and other import documentation.
• Ensure correct classification, valuation, duty assessment, and applicability of exemptions/benefits.
• Resolve customs queries, documentation discrepancies, examination issues, and clearance delays.
• Monitor customs duty payments and ensure timely clearance to avoid demurrage, detention, and other additional costs.

4. Import Shipment Tracking

• Track international shipments from supplier dispatch through port arrival, customs clearance, and final delivery.
• Maintain shipment trackers covering PO status, ETD, ETA, vessel details, BL/AWB, port arrival, clearance status, and delivery.
• Coordinate with suppliers and freight forwarders to ensure timely shipping documentation.
• Proactively identify shipment delays and implement corrective actions.
• Monitor demurrage, detention, freight, port charges, and other logistics costs.
• Provide regular shipment and import status reports to management.

5. Renovation & Project Management

• Manage procurement and execution activities for renovation, refurbishment, expansion, facility improvement, and infrastructure projects.
• Coordinate with architects, consultants, civil contractors, MEP contractors, fabricators, vendors, and project teams.
• Prepare and monitor project schedules, budgets, BOQs, procurement plans, and execution milestones.
• Supervise site activities and ensure work is completed as per approved specifications, quality standards, timelines, and budgets.
• Coordinate civil, electrical, HVAC, plumbing, fire-fighting, interiors, furniture, equipment installation, and related works.
• Monitor contractor performance, measurement, billing, variations, and project completion.
• Conduct regular site reviews and provide progress reports to management.

6. Commercial & Cost Control

• Prepare procurement budgets and monitor actual expenditure against approved budgets.
• Negotiate pricing, credit terms, delivery terms, warranties, and service agreements.
• Evaluate total landed cost for imported materials and equipment.
• Control project cost overruns and unauthorized variations.
• Support finance teams with GRN, invoice verification, payment documentation, and vendor reconciliation.

7. Documentation & Reporting

• Maintain proper records of POs, quotations, contracts, EPCG licenses, import documents, customs documents, shipment trackers, and project documentation.
• Prepare MIS reports covering procurement savings, pending POs, imports, EPCG status, shipment status, project progress, and outstanding issues.
• Ensure compliance with company procurement policies and applicable statutory requirements.
• Support internal, statutory, and customs-related audits.

Key Skills & Competencies

• Strong knowledge of procurement and strategic sourcing.
• Practical experience with EPCG, DGFT, import procedures, customs clearance, and CHA coordination.
• Good understanding of international logistics and shipping documentation.
• Strong vendor negotiation and commercial skills.
• Experience in renovation, facility, CAPEX, or engineering projects.
• Excellent project coordination and stakeholder-management skills.
• Strong analytical, problem-solving, and decision-making abilities.
• Proficiency in MS Excel, ERP/SAP, procurement systems, and MIS reporting.
• Ability to manage multiple projects, suppliers, shipments, and deadlines simultaneously.

Qualification & Experience

• Graduate degree in Engineering, Commerce, Supply Chain, Logistics, or a related discipline; MBA/PG qualification in Supply Chain/Procurement is preferred.
• 8 - 15 years of relevant experience in procurement, import/export, EPCG, customs clearance, logistics, and project/renovation management.
• Experience in manufacturing, engineering, hospitality, infrastructure, or other project-driven organizations will be an advantage.