Senior Human Resource Executive

Role & responsibilities

HR Generalist Operations

• Manage day-to-day HR operations and provide HR support to employees and departments.
• Manage the complete employee lifecycle from joining to separation.
• Handle onboarding, induction, confirmation, transfers, promotions, increments and exit formalities.
• Maintain employee personnel files, HR master data and HRMS records.
• Prepare HR letters including appointment, confirmation, increment, transfer, warning, relieving and experience letters.
• Implement and maintain HR policies, procedures and employee guidelines.
• Handle employee queries, grievances and routine HR-related concerns.
• Support disciplinary and employee relations matters.

Attendance, Leave & Employee Records

• Monitor daily attendance, absenteeism, late coming, overtime and shift records.
• Manage employee leave records and attendance regularization.
• Coordinate with department heads regarding attendance and leave approvals.
• Ensure accurate employee data is maintained in the HRMS.
• Prepare attendance and absenteeism reports for management.

Payroll Management

• Manage monthly payroll processing from attendance inputs to salary disbursement.
• Verify attendance, overtime, leave, incentives, deductions and other payroll inputs.
• Ensure accurate calculation of Gross Salary, Net Salary, PF, ESIC, PT, TDS, LWF and other deductions.
• Coordinate with Finance for timely salary processing and bank transfer.
• Prepare payroll reports, salary registers, payslips and monthly MIS.
• Handle employee payroll queries and resolve discrepancies.

Statutory Compliance

• Ensure timely compliance and payments related to:
  
• ESIC
• EPF / PF
• Professional Tax (PT)
• Labour Welfare Fund (LWF)
• TDS / Form 16
• Gratuity
• Bonus
• Other applicable labour and employment compliances.
• Prepare and submit statutory returns within prescribed timelines.
• Maintain statutory registers, records and compliance documentation.
• Coordinate with HR consultants, auditors and government authorities during inspections/audits.
• Keep updated with changes in applicable labour laws and statutory requirements.

Recruitment & Talent Acquisition

• Coordinate end-to-end recruitment for assigned positions.
• Prepare and publish JDs on job portals, LinkedIn and other recruitment channels.
• Source, screen and shortlist suitable candidates.
• Coordinate interviews with hiring managers.
• Manage candidate communication, offer documentation and joining formalities.
• Maintain recruitment trackers and hiring MIS.
• Coordinate with consultants, institutes and recruitment agencies wherever required.

Employee Engagement & Welfare

• Plan and coordinate employee engagement activities and HR initiatives.
• Conduct employee satisfaction/pulse surveys and collect employee feedback.
• Support employee retention initiatives and employee-connect activities.
• Organize employee welfare, health & wellness and awareness programs.
• Coordinate employee celebrations and important HR events.

Performance Management System (PMS)

• Coordinate the organization's PMS and annual appraisal process.
• Support KPI/goal setting and performance review activities.
• Follow up with managers and employees for timely completion of performance evaluations.
• Maintain appraisal and performance-related records.
• Support identification of employee development requirements based on performance.

Training & Development

• Coordinate the annual training calendar.
• Organize technical, behavioural, safety, compliance and employee development programs.
• Coordinate with internal trainers and external training providers.
• Maintain training attendance, feedback and effectiveness records.
• Support Training Needs Identification (TNI/TNA) with department heads.

HR MIS & Analytics

• Prepare monthly HR MIS covering:
  
• Headcount
• Recruitment status
• Attrition
• Attendance & absenteeism
• Overtime
• Payroll
• Leave
• Training
• Employee movements
• Statutory compliance
• Maintain HR dashboards and management reports.
• Analyse HR data and highlight trends/issues requiring management attention.

Preferred candidate profile

MBA/PGDM HR / MSW / MHRM / BBA / B.Com or equivalent.

Experience: 4–6years of relevant experience in HR Generalist, Payroll and Statutory Compliance, preferably in a manufacturing/engineering organization.

Preferred Candidate Profile

• Strong HR Generalist with hands-on exposure to payroll and statutory compliance.
• Experience handling payroll for 300+ employees will be preferred.
• Manufacturing/factory HR experience preferred.
• Experience dealing with statutory consultants, audits and labour inspections will be an advantage.
• Should be capable of independently managing day-to-day HR operations.
• Strong ownership, coordination and employee-handling skills.
• Immediate / short-notice joiners may be preferred