Senior Human Resource Executive

JOB DESCRIPTION SENIOR HR EXECUTIVE

Department: Human Resources
Designation: Senior HR Executive
Industry: Manufacturing
Reporting To: HR Head / Plant Head

1. Talent Acquisition & Recruitment

• Manage the complete recruitment cycle from manpower requisition to joining.
• Coordinate with HODs for manpower requirements and prepare recruitment plans.
• Source candidates through job portals, consultants, references, walk-ins, and other channels.
• Screen CVs and conduct initial HR interviews.
• Coordinate technical interviews with respective department/HODs.
• Prepare and maintain candidate selection and joining records.
• Complete pre-employment documentation and background verification.
• Coordinate offer letters, appointment letters, joining formalities, and induction.
• Maintain recruitment MIS, vacancy status, joining and rejection reports.
• Ensure timely hiring as per approved manpower requirements.
• Maintain manpower data for staff, workers, trainees, apprentices, and contract employees.

2. Payroll Management

• Manage monthly payroll processing for staff, workers, trainees, and contract manpower.
• Verify attendance, leave, overtime, weekly offs, holidays, and shift details before payroll processing.
• Validate monthly salary sheets and reconcile payroll data with attendance records.
• Check new joiners, exits, increments, arrears, salary revisions, deductions, advances, and other payroll changes.
• Coordinate with the Time Office and departments for attendance and punch-related corrections.
• Process Full & Final Settlement (F&F) for resigned/terminated employees.
• Prepare and verify payroll MIS and monthly manpower reports.
• Coordinate with Accounts for salary processing and payment-related activities.
• Ensure confidentiality and accuracy of employee salary information.
• Coordinate with payroll software/HRMS teams for payroll-related issues and system corrections.

3. Statutory Compliance & HR Audit

• Maintain employee records and documents required for statutory compliance and HR audits.
• Coordinate PF, ESIC, PT, LWF and other applicable statutory compliance activities.
• Verify employee enrollment and statutory deductions before monthly submission.
• Maintain PF/ESIC challans, ECR, registers, returns, and supporting documents.
• Ensure proper maintenance of employee personal files and statutory records.
• Support internal, external, customer, and statutory HR audits.
• Prepare audit documents, MIS, registers, policies, and supporting evidence.
• Identify documentation gaps and coordinate corrective actions.
• Maintain proper records for contractor manpower and statutory compliance.

4. HRMS & HR Technology

• Manage employee master data in HRMS/Payroll systems.
• Handle employee joining, transfer, department change, designation change, salary revision, and exit updates in HRMS.
• Maintain attendance, leave, overtime, shift, and payroll-related data.
• Coordinate with HRMS/payroll software vendors for system-related issues.
• Configure and monitor attendance and leave rules as per company policy.
• Ensure proper integration of biometric/face-punching attendance data with HRMS.
• Verify HRMS reports against physical records and payroll data.
• Prepare HR dashboards and MIS reports using HRMS and Excel.
• Maintain data accuracy, confidentiality, and access control.
• Support implementation and improvement of HRMS processes.

5. Training & Development

• Identify training requirements in coordination with HODs and department heads.
• Prepare the annual/monthly training calendar.
• Organize induction and orientation training for new employees.
• Coordinate technical, behavioural, safety, quality, 5S, and compliance training.
• Arrange internal and external trainers as required.
• Maintain training attendance, training records, feedback forms, and evaluation reports.
• Monitor training effectiveness and employee development.
• Prepare training MIS and management reports.
• Coordinate skill development and refresher training programs.
• Support employee development initiatives and competency improvement programs.

6 . HR MIS & Reporting

• Prepare daily, weekly, and monthly HR MIS reports.
• Maintain active manpower, joining, exit, absenteeism, turnover, and recruitment reports.
• Prepare department-wise manpower reports and sanctioned vs. actual manpower data.
• Prepare payroll and attendance analysis.
• Prepare overtime, leave, headcount, and employee movement reports.
• Maintain HR dashboards and management presentations using MS Excel.
• Ensure accuracy and timely submission of HR reports to management.

7 . Key Skills Required

• Talent Acquisition & Recruitment
• Payroll Processing
• Attendance & Leave Management
• PF / ESIC / PT / LWF Compliance
• HR Audit & Documentation
• HRMS / Payroll Software
• Employee Relations & Grievance Handling
• Training & Development
• HR MIS & Analytics
• Advanced MS Excel
• Labour Law Knowledge
• Communication & Coordination Skills
• Confidentiality and Data Management.