Senior Human Resource Executive/ Assistant Manager

Key responsibilities

Recruitment planning and hiring

• Prepare the annual and quarterly manpower plan with department heads, aligned to business growth and new projects.
• Write job descriptions and manage postings on job portals, LinkedIn, consultants, employee referrals and industry events.
• Screen CVs and conduct the initial HR interview for every role before functional or technical interviews.
• Coordinate interview schedules, collect panel feedback and keep candidates informed at every stage.
• Track hiring status, time-to-hire and source of hire, and report to management monthly.

Offer and CTC negotiation

• Benchmark salaries for engineering, production, quality and support roles in Chennai.
• Structure CTC breakups and negotiate offers within approved budgets.
• Issue offer letters and appointment letters, and manage notice-period and joining follow-ups.
• Carry out reference checks and background verification before joining.

HR documentation and compliance

• Maintain complete employee files: offer and appointment letters, ID and education proofs, NDAs, confirmation, increment, transfer and exit letters.
• Manage statutory compliance and records for PF, ESI, gratuity, Professional Tax and the Shops & Establishments / Factories Act, as applicable.
• Coordinate attendance, leave records and monthly payroll inputs with accounts.
• Support AS9100D and ISO 13485 audits with training records, competency matrices and job descriptions.

HR policies

• Draft and roll out the employee handbook: leave, attendance, working hours, travel, code of conduct, POSH, confidentiality and grievance handling.
• Set up and run the POSH Internal Committee as required by law.
• Review policies yearly and communicate changes to employees.

Onboarding, engagement and exits

• Run structured induction and onboarding for new joiners.
• Set up probation reviews and support the annual performance appraisal cycle.
• Plan employee engagement activities and track attrition.
• Conduct exit interviews and complete full-and-final settlement formalities.

Qualifications and skills

Required

• MBA / MSW / PG Diploma in HR or Personnel Management (or equivalent).
• 512 years of hands-on HR experience, including end-to-end recruitment and HR documentation.
• Proven experience conducting screening interviews and negotiating CTC.
• Working knowledge of Indian labour laws and statutory compliance (PF, ESI, gratuity, POSH).
• Experience drafting HR policies and an employee handbook.
• Good spoken and written English and Tamil.
• Comfortable with MS Excel / Google Sheets and HR software or portals (Naukri, LinkedIn Recruiter).

Preferred

• Experience in a manufacturing, engineering, aerospace or medical-device company.
• Exposure to ISO / AS9100 audit documentation.
• Experience setting up HR in a startup or growing SME.

Personal attributes

• Self-driven and able to work independently as the sole HR person.
• Discreet with confidential employee and salary information.
• Organised, detail-oriented and strong at follow-up.
• Approachable, with good judgement in people matters.