Senior HRIS Admin (Workday Payroll & Time Tracking)

Summary

Q2 is seeking an HR Administrator to serve as a functional and technical subject-matter expert for the Payroll and Time Tracking modules within our Workday HCM platform. In this role you will own the day-to-day configuration, administration, and integrity of these modules while partnering closely with Payroll, Finance, and Total Rewards leadership to deliver accurate and timely pay for our employees. This role works as a paired backup with the Benefits and Absence Management Administrator, so experience with Workday Benefits and Absence is a plus. You bring proven Workday hands-on expertise and are motivated to drive continuous improvement across the HR technology landscape.

Responsibilities

Systems Analysis, Configuration & Technical Excellence

• Maintain and administer Workday Payroll and Time Tracking modules, including pay calculations, earnings and deductions, time entry and time off configuration, work schedules, and overtime rules; serve as the primary functional and technical expert for these domains.

• Design and configure multi-step business processes, and lead end-to-end testing cycles, including parallel payroll testing, for tax, regulatory, and rule changes, confirming downstream impacts with stakeholders.

• Troubleshoot and resolve Workday configuration, calculation, and reporting issues by designing durable fixes and evaluating cross-system impacts using systems thinking.

• Provide backup support for Benefits and Absence module administration, partnering with the Benefits and Absence Management Administrator to ensure continuity of coverage.

Data Integrity & Quality

• Ensure data accuracy and system integrity across Payroll and Time Tracking, including pre and post payroll audits, time and pay reconciliation, and year-end and quarter-end support; lead audit data work and implement data quality improvements.

• Write, maintain, and support standard and custom Workday reports and dashboards; ensure system outputs comply with controls and proactively surface insights to stakeholders.

• Maintain comprehensive system documentation, including configuration workbooks, test results, and help guides across all assigned modules.

Integrations & Vendor Partnership

• Support and monitor payroll, tax, general ledger, and time clock integrations; resolve file errors, calculation variances, and data transfer issues.

• Partner with payroll vendors, tax providers, and Finance on regulatory updates, payroll cutoffs, and data feed requirements.

Process Optimization, Automation & Continuous Improvement

• Review, assess, and recommend improvements to HRIS workflows, user experience, and system processes; design scalable solutions that reduce manual effort and drive operational efficiency.

• Design and implement multi-step automations that streamline HR workflows; integrate AI-enabled tools to improve accuracy and delivery speed.

• Develop and maintain end-user procedures, guidelines, training materials, and documentation; own training design and delivery for timesheet approvals, system updates, and platform change readiness.

Cross-Functional Collaboration & Customer Partnership

• Lead requirements definition and solution validation with HR, Payroll, Finance, and business stakeholders; serve as a trusted advisor recommending system improvements grounded in user feedback and business needs.

• Lead project workstreams for Workday module implementations and enhancements, aligning system decisions to project goals and driving cross-functional alignment.

• Facilitate strong business partnerships with internal stakeholders, keeping all relevant parties informed, enabling meaningful feedback loops, and representing the HR Technology team with excellence.

Experience and Knowledge

• Bachelors degree or equivalent years of experience in Human Resources, Information Systems, Accounting, or a related field.

• 5+ years of HRIS experience with a strong focus on Workday Payroll and Time Tracking module configuration and administration.

• Strong understanding of HCM design, structure, functions, and processes, including business process workflows, advanced reporting capabilities, and overall system compliance.

• Working knowledge of the following HR business domains: Payroll and Time Tracking, including wage and hour regulations (such as FLSA and state and local requirements) and payroll tax concepts.

• Organized, detail-oriented, and effective communicator capable of translating complex technical configurations into clear guidance for HR and business stakeholders.

• Self-starter with a strong desire to seek optimal solutions, share discoveries with colleagues, and drive exceptional results.

• Excellent customer service skills and enthusiasm for developing strong partnerships with internal users and leadership.

• Experience with management of SOX/internal compliance audits preferred.

• Experience with Workday Benefits and Absence modules is a plus, as this role will provide backup support for those functions.

• Experience supporting global Payroll and Time Tracking programs across multiple countries and diverse employee populations preferred.

• Experience working on HRIS, Payroll, or HR Operations teams in a global company, including supporting system configuration and end-user training across geographies preferred.

• Familiarity with HR technology integrations, including payroll vendors, tax and general ledger feeds, time clocks, and third-party systems preferred.

This position requires fluent written and oral communication in English.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.