Senior HR Executive

SENIOR HR EXECUTIVE

Job Summary

Responsible for managing and coordinating end-to-end HR operations while supporting recruitment, employee lifecycle management, performance management, payroll coordination, HR policies, employee relations, compliance, and HR reporting. The role involves independently managing day-to-day HR processes and working closely with management to ensure effective implementation of HR policies and practices.

1. Recruitment & Talent Acquisition

• Manage end-to-end recruitment activities for assigned positions.
• Understand hiring requirements and prepare or update job descriptions.
• Source candidates through LinkedIn, Indeed, Naukri, and other recruitment channels.
• Screen resumes and conduct initial candidate screening calls.
• Coordinate technical and management interviews.
• Maintain recruitment trackers and provide regular hiring status updates.
• Coordinate offer issuance, negotiations, and joining formalities.
• Maintain a candidate pipeline for current and future hiring requirements.

2. Employee Lifecycle Management

• Manage employee lifecycle activities from onboarding through separation.
• Coordinate pre-joining documentation and verification requirements.
• Prepare and issue offer letters, appointment letters, confirmation letters, and other HR documents.
• Conduct or coordinate employee onboarding and induction.
• Ensure employee records and personnel files are complete and up to date.
• Manage employee transfers, role changes, confirmations, and other employment-related documentation.
• Coordinate exit formalities, offboarding, and exit documentation.

3. HR Operations

• Independently manage day-to-day HR operations.
• Maintain employee master data and HR databases.
• Develop and maintain HR trackers, reports, and MIS.
• Handle employee HR queries and coordinate timely resolution.
• Maintain confidentiality and accuracy of employee information.
• Standardize and improve HR processes to improve operational efficiency.

4. Attendance & Leave Management

• Monitor and manage employee attendance and working hours.
• Maintain leave records and ensure adherence to company leave policies.
• Review attendance discrepancies, absenteeism, late attendance, and leave exceptions.
• Prepare monthly attendance and leave reports.
• Coordinate with employees and managers to resolve attendance-related issues.

5. Payroll Coordination

• Coordinate monthly payroll inputs with the Accounts or Payroll team.
• Consolidate attendance, leave, deductions, incentives, and other payroll-related information.
• Review payroll inputs for accuracy before submission.
• Resolve discrepancies related to attendance, leave, deductions, and payroll inputs.
• Maintain payroll-related HR records and reports.

6. Performance Management

• Coordinate employee performance review cycles.
• Assist managers in setting and tracking employee KPIs and performance objectives.
• Develop and maintain performance review templates and evaluation trackers.
• Coordinate probation reviews and employee confirmation processes.
• Maintain performance records and identify performance-related concerns.
• Support managers in implementing performance improvement plans where required.

7. HR Policies, SOPs & Processes

• Develop, update, and implement HR policies and SOPs in coordination with management.
• Assist in preparing and maintaining the Employee Handbook.
• Ensure employees understand and follow HR policies and procedures.
• Review HR processes periodically and recommend improvements.
• Maintain standardized HR documentation and workflows.

8. Employee Relations

• Act as a point of contact for employee HR-related concerns.
• Handle routine employee grievances and workplace concerns professionally.
• Maintain effective communication between employees and management.
• Support managers in addressing employee performance, attendance, conduct, and workplace issues.
• Escalate sensitive or complex employee-relations matters to senior management when required.

9. HR Compliance & Documentation

• Maintain employee records and statutory or compliance-related documentation.
• Support compliance with applicable employment laws and company policies.
• Ensure required employee documents are collected and maintained.
• Coordinate with management or external consultants regarding HR compliance requirements.
• Maintain proper documentation for employee-related actions and decisions.

10. HR Reporting & MIS

• Prepare periodic HR reports and MIS.
• Track recruitment metrics, employee headcount, attendance, leave, attrition, and other HR KPIs.
• Maintain HR dashboards and Excel-based reports.
• Provide management with accurate HR data to support decision-making.
• Identify trends and operational issues from HR data and highlight them to management.

11. Employee Engagement

• Coordinate employee engagement activities and internal HR initiatives.
• Conduct employee feedback and engagement surveys where required.
• Support initiatives related to employee satisfaction, retention, and workplace culture.
• Coordinate HR meetings, announcements, training sessions, and employee communications.

12. Management Support

• Provide HR-related information and reports to management.
• Support management in workforce planning and hiring decisions.
• Assist in developing HR processes aligned with business requirements.
• Participate in HR projects and process-improvement initiatives.
• Maintain professional and confidential relationships with employees and management.

Key Skills

HR Operations • Recruitment & Talent Acquisition • Employee Lifecycle Management • Employee Relations • Performance Management • Payroll Coordination • Attendance & Leave Management • HR Policies & SOPs • HR Compliance • HR MIS & Reporting • Employee Engagement • HR Documentation • MS Excel • HR Analytics • Communication & Stakeholder Management • Problem Solving • Confidentiality & Data Management

Typical Qualifications & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• MBA/PGDM in HR is an advantage.
• Typically 24 years of experience in HR Operations, HR Generalist, Recruitment, or a related HR function.
• Practical experience managing multiple HR processes independently.
• Strong knowledge of HR operations, employee lifecycle, recruitment, and HR documentation.
• UK HR experience is required, preferably with hands-on exposure to UK employment practices, HR operations, or UK-based employees.

Salary

3LPA – 5LPA, depending on experience, skills, and suitability for the role.

How to Apply:

Apply directly, or please share your updated resume to [email removed]