Senior HR Executive and Administrator

1. Human Resources Management

• Manage end-to-end HR operations, including employee onboarding, documentation, transfers, promotions, and exits.
• Maintain and update employee records, HR databases, personnel files, and HR documentation.
• Handle employee queries and provide timely support on HR policies, benefits, leave, attendance, payroll, and other HR matters.
• Develop and implement HR policies, procedures, and internal processes.
• Coordinate employee engagement activities and support a positive workplace environment.
• Handle employee grievance and disciplinary matters in coordination with management.
• Prepare HR reports, MIS, dashboards, and management presentations as required.
• Support performance management and appraisal processes.

2. Recruitment & Talent Acquisition

• Manage end-to-end recruitment activities from requirement gathering to offer and joining.
• Coordinate with hiring managers to understand manpower requirements and job specifications.
• Source candidates through Naukri, LinkedIn, employee referrals, recruitment agencies, and other channels.
• Screen resumes and conduct initial HR discussions.
• Coordinate technical and management interviews.
• Manage offer letters, salary negotiations, background verification, and joining formalities.
• Maintain recruitment trackers and provide regular hiring reports to management.
• Build and maintain a talent pipeline for critical positions.

3. Payroll, Attendance & Employee Benefits

• Coordinate monthly payroll processing with the payroll team/accounting team.
• Verify attendance, leave, overtime, salary revisions, deductions, incentives, and other payroll inputs.
• Manage HRMS/HRIS systems and ensure employee information is accurately maintained.
• Coordinate salary revisions, arrears, reimbursements, and Full & Final Settlements.
• Coordinate employee insurance, claims, and other employee benefits.
• Review payroll reports and coordinate corrections before final processing.
• Ensure timely distribution of salary slips, Form 16, and other employee-related documents.

4. Statutory Compliance

• Coordinate statutory HR compliance requirements including PF, ESI, TDS, Professional Tax, Labour Law requirements, and other applicable regulations.
• Coordinate with auditors, consultants, payroll vendors, and finance teams for statutory requirements.
• Maintain required registers, records, employee documentation, and compliance reports.
• Monitor changes in applicable labour laws and ensure HR processes are updated accordingly.
• Support internal and external audits and provide required documentation.

5. Office Administration & Operations

• Manage day-to-day office administration and ensure smooth functioning of office operations.
• Manage office supplies, equipment, assets, facilities, and infrastructure requirements.
• Coordinate with vendors, service providers, building management, and external agencies.
• Manage vendor quotations, purchase requests, invoices, and payment coordination.
• Maintain company assets and ensure proper allocation and tracking.
• Coordinate travel, accommodation, transportation, meetings, events, and other administrative requirements.
• Maintain office-related documentation, contracts, agreements, and service records.
• Coordinate with IT and other internal teams for employee and office requirements.

6. Finance & Accounting Coordination

• Coordinate with the Finance/Accounting team for day-to-day financial and administrative activities.
• Prepare and monitor monthly budgets vs. actual expenses.
• Track office expenses, employee reimbursements, advances, and vendor payments.
• Review invoices and supporting documents before submitting them for payment.
• Maintain expense trackers and supporting documentation.
• Coordinate with finance teams for TDS, GST, payroll-related payments, and other applicable financial requirements.
• Track outstanding payments and follow up with relevant stakeholders.
• Assist in monthly closing activities and preparation of expense reports.
• Support management with financial and operational MIS reports.
• Coordinate with auditors and external consultants whenever required.

7. Budgeting & Cost Control

• Prepare annual and monthly HR and administrative budgets.
• Monitor actual expenses against approved budgets.
• Identify cost-saving opportunities while maintaining operational efficiency.
• Track recruitment costs, employee benefits, office expenses, vendor expenses, and other administrative costs.
• Prepare management reports highlighting budget variances and major expenses.

8. Management & Cross-Functional Coordination

• Act as a key point of contact between employees, management, Finance, IT, and other departments.
• Coordinate with overseas/HQ teams for HR, finance, payroll, reporting, and administrative requirements.
• Prepare regular reports and updates for senior management.
• Handle confidential employee, salary, financial, and company information with a high level of discretion.
• Support management in implementing organizational policies and business processes.
• Take ownership of assigned HR, operations, and administrative projects.