Senior Finance Executive/ Assistant Manager

Key responsibilities

1. Book-keeping and accounts

• Maintain complete books of accounts in Tally Prime/ Zoho Books/ Odoo ERP. vouchers, journals, ledgers and bank entries.
• Carry out monthly bank, vendor and customer reconciliations.
• Maintain the fixed asset register and depreciation schedules, including high-value machinery.
• Close books monthly, quarterly and annually on schedule.
• Coordinate inventory and costing records with stores and production.

2. P&L and financial reporting

• Prepare monthly P&L, balance sheet and cash flow statements.
• Prepare MIS reports for management: revenue, margins, project and job costing, overheads and variance analysis.
• Finalise annual accounts as per Schedule III of the Companies Act and support statutory and internal audits.
• Coordinate ROC filings and board-related financial information with the Company Secretary.

3. GST

• Prepare and file GSTR-1, GSTR-3B and annual returns (GSTR-9 / 9C) on time.
• Reconcile input tax credit with GSTR-2B and follow up with vendors on mismatches.
• Manage e-invoicing, e-way bills and GST on imports, exports, LUT and SEZ supplies.
• Handle GST notices, assessments and refunds with consultants.

4. Income tax (Support Auditor Office)

• Calculate TDS / TCS, make payments and file quarterly returns (24Q, 26Q, 27Q); issue Form 16 / 16A.
• Calculate and pay advance tax.
• Support tax audit (Form 3CD) and corporate income tax return filing.
• Handle income tax notices and assessments with consultants.

5. Payables and receivables

• Process vendor invoices with 3-way matching (PO, GRN, invoice) and plan payments.
• Handle import payments, foreign remittances (Form 15CA / 15CB) and forex documentation.
• Raise customer invoices, track receivables and follow up on collections.
• Prepare ageing reports and flag overdue accounts to management.
• Ensure MSME payment timelines are met.

6. Overall financial management

• Prepare annual budgets and rolling cash flow forecasts.
• Manage working capital, banking relationships, loans, letters of credit and bank guarantees.
• Prepare data for investors, banks and board meetings.
• Support capital expenditure evaluation for new machines and projects.
• Monitor costs and suggest savings.
• Coordinate payroll accounting and statutory payments (PF, ESI, PT) with HR.
• Set up and maintain internal controls, approval limits and finance SOPs.