Senior Executive - Tender

Key Responsibilities

Tender Identification & Evaluation

• Track and monitor tender opportunities issued by Indian Navy, Coast Guard, Defence PSUs, Shipyards, Port Authorities, and Government agencies.
• Conduct preliminary analysis of tender documents for eligibility, technical requirements, and compliance.
• Prepare bid feasibility inputs and recommendations for review by the Head Tender Sales.

Tender Preparation & Submission

• Prepare and compile technical, commercial, and compliance bids in line with tender requirements.
• Coordinate with internal teams (engineering, production, QA/QC, operations, finance) and OEMs for timely collection of inputs.
• Ensure accurate preparation and submission of EMD, PBGs, OEM authorizations, STC approvals, and statutory declarations.
• Upload and submit tenders through GeM, CPPP, Navy and PSU e-procurement portals within stipulated timelines.

Defence Compliance & Documentation

• Ensure adherence to Defence and PSU procurement procedures, tender conditions, and statutory norms.
• Prepare compliance matrices, deviation statements (if applicable), and tender checklists.
• Manage pre-bid queries, clarifications, corrigenda, and amendments in coordination with stakeholders.
• Maintain complete and audit-ready tender documentation and records.

Post-Tender Support & Contract Coordination

• Support technical and commercial clarifications, negotiations, and CNC discussions as required.
• Assist in review of LOAs, Supply Orders, and Service Contracts prior to acceptance.
• Coordinate handover of awarded contracts to execution, production, and service teams.

Stakeholder & OEM Coordination

• Liaise with Defence authorities, consultants, OEMs, and inspection agencies for tender-related matters.
• Coordinate with domestic and international OEMs for authorizations and compliance documentation.
• Support Head Tender Sales in customer and vendor interactions.

Reporting & MIS

• Maintain MIS on tender pipeline, submissions, awards, and outcomes.
• Provide periodic updates and reports to the Head Tender Sales.
• Support standardization and continuous improvement of tendering processes.

Key Skills & Competencies

• Strong understanding of Defence and PSU tender procedures
• Technical and commercial documentation expertise
• High attention to detail and compliance orientation
• Proficiency in GeM, CPPP, and Defence e-procurement portals
• Strong coordination, communication, and follow-up skills
• Ability to manage multiple tenders under tight deadlines

Preferred Profile

• Experience working with Defence customers or Defence shipyards
• Familiarity with inspection, trials, and acceptance procedures
• Prior exposure to lifecycle support or refit contracts