Senior Executive - SCM

Job Overview : The Sr. Executive Stores manages dispatch, invoicing, and store operations for domestic and export activities in compliance with cGMP. Key responsibilities include preparing labels, sales invoices, E-Invoices/E-Waybills, GRNs, and quarantine labels, along with receiving, storing, and dispensing materials. The role also covers QMS documentation (Change Control, Deviation, OOS, CAPA), maintaining dispatch/QR registers, Trackwise/Ensur documentation, training coordination, and ensuring safety and equipment calibration compliance.

Reporting Manager : Manager

Experience ( No. of Years ) : 3 - 5 Years

Role & responsibilities

• Handling of Documents in Trackwise and Ensur software.
• Maintaining Sale Report of Export & Domestic.
• Handling QMS Documentation Change Controls, Deviations. Out of Specification, CAPA
• Audit preparation, compliance, and response to audit reports
• To fill all dispatch related documents and Format as per SOP
• Training Coordinator for stores dept.
• Preparation of monthly MIS reports
• Storing the materials as per their storage condition at designated place
• Taking Inward entry & Preparing GRN of received materials & sending it to QC Dept. for sampling & analysis.
• Preparing quarantine label & getting it pasted to each container by the worker.
• Updating stock register with the receipt entry.
• Dispensing/Issuing of materials to production as per the requisition and updating the stock register for the same
• Updating daily records like area cleaning, Temp. & Rh, balance verification.
• Handling & movement of materials in stores with compliance to safety norms.
• Assisting in Preparation and Printing of Labels of Domestic & Export dispatch.
• Preparation of Sales Invoice of (Local & Export).
• Preparation of E-Invoice & E-Waybill of (Local, Export & Import).
• Distribute copy of PO to QC & QA along with Issuance of Label form.
• Issue Packing Instruction for SPPS dept. & Wired Seal requisition
• Maintain Register of Record for QR Code Printed Label as per GMP rules.
• Maintain Register of Dispatch Distribution Register as per GMP rules.
• Assisting in giving stock of Secondary Packing Materials of Finished Goods
• Maintaining stock of Finished Goods.

Preferred candidate profile

• Strong knowledge of cGMP, GDP, and regulatory documentation requirements
• Proficiency in preparation of Sales Invoices, E-Invoices, and E-Waybills (Local, Export & Import)
• Familiarity with QMS software Trackwise and Ensur
• Understanding of QMS processes Change Control, Deviation, CAPA, and OOS handling
• Knowledge of export-import documentation and dispatch procedures