Senior Executive - Payroll, HR Operations & Administration

Job Title: Senior Executive - Payroll, HR Operations & Administration

Location: Mumbai
Department: Human Resources
Reporting To: HR Head / VP HR

Job Summary:

We are looking for an experienced Senior Executive to manage payroll, statutory compliance, HR operations, employee lifecycle processes, and administrative requirements. The candidate should be detail-oriented, proactive, and capable of independently managing HR operations while ensuring accuracy, confidentiality, and compliance.

Key Responsibilities:

Payroll & Compliance

• Manage end-to-end monthly payroll, including attendance, leave, incentives, reimbursements, deductions, and Full & Final settlements.
• Coordinate with Finance for salary processing and statutory payments.
• Ensure timely compliance with PF, ESIC, PT, LWF, Gratuity, Bonus, TDS, and applicable labour laws.
• Maintain statutory records and support audits and inspections.
• Handle employee queries related to payroll, taxation, and deductions.

HR Operations

• Manage onboarding, employee documentation, confirmation, transfers, promotions, and exits.
• Maintain employee records, HRMS data, and personnel files.
• Prepare HR MIS, reports, dashboards, and support HR policy implementation.
• Support employee engagement and welfare activities.

HRMS & Process Management

• Ensure accurate and timely updating of HRMS/payroll data.
• Generate reports and support HR analytics and automation initiatives.
• Maintain confidentiality and security of employee information.
• Identify opportunities for process improvement.

Administration

• Oversee and manage day-to-day administrative requirements as and when required.
• Coordinate with vendors for housekeeping, maintenance, security, pantry, stationery, office supplies, and other workplace requirements.
• Support office infrastructure, seating, access cards, employee facilities, events, and other administrative activities.
• Monitor vendor coordination, service requirements, and administrative expenses.
• Ensure smooth functioning of office facilities and provide timely support for business requirements.

Desired Candidate Profile

• Graduate in HR, Commerce, Business Administration, or related field; MBA/PGDM preferred.
• 4 to 8 years of experience in payroll, HR operations, and statutory compliance.
• Strong knowledge of labour laws and statutory requirements.
• Hands-on experience with HRMS/Payroll systems and Advanced Excel.
• Good communication, analytical, coordination, and problem-solving skills.
• Strong ownership, confidentiality, accuracy, and stakeholder management skills.
• Experience in administration/vendor management will be preferred.