Senior Executive - Inventory and MIS

Key Responsibilities:

1. Administration

• Handle day-to-day office and operational administrative activities.

• Coordinate with internal departments for routine requirements.

• Prepare reports, trackers, and other documents as required.

• Support scheduling, coordination, and follow-up activities.

2. MIS & Data Updation

• Collect, verify, and update daily/weekly/monthly operational data.

• Maintain MIS reports, Excel trackers, and databases.

• Prepare regular reports on stock, procurement, packaging, dispatch, and other operational activities.

• Ensure data accuracy and timely submission of MIS.

• Track pending activities and follow up with concerned teams.

• Maintain proper documentation and records for audit/reference.

3. Packaging Support

• Coordinate with the packaging team regarding packaging material requirements.

• Maintain packaging material stock and consumption records.

• Raise/coordinate material requirements based on operational needs.

• Follow up on availability and timely receipt of packaging materials.

• Assist in maintaining packaging-related reports and records.

4. Procurement Support

• Assist the packaging team in preparing purchase requirements and purchase orders.

• Coordinate with vendors for quotations, availability, delivery schedules, and documentation.

• Maintain vendor and purchase-related records.

• Track pending orders and ensure timely follow-up.

• Coordinate with stores, accounts, and procurement teams for material receipt and invoice-related documentation.

• Support comparison of quotations and preparation of basic procurement reports.

5. Coordination & Follow-up

• Coordinate effectively with Vendors, Operations, Accounts, and other departments.

• Follow up on pending requirements and ensure timely closure.

• Escalate delays, shortages, or discrepancies to the reporting manager.

Key Skills:

• Good knowledge of MS Excel, Word, and basic MIS reporting.

• Strong data entry and documentation skills.

• Good communication and coordination abilities.

• Ability to maintain accurate records and trackers.

• Basic understanding of procurement, inventory, and packaging processes.

• Good follow-up and time-management skills.

• Attention to detail and accuracy.

Qualification & Experience:

• Graduate in any discipline; B.Com/BBA/BA preferred.

• 13 years of experience in administration, MIS, operations, procurement support, or a similar role.

• Experience in FMCG/packaging operations would be an advantage.

KPIs:

• Accuracy and timeliness of MIS/data updation.

• Timely completion of administrative activities.

• Availability and tracking of packaging materials.

• Timely follow-up of purchase requirements and pending orders.

• Accuracy of documentation and records.

• Effective coordination with internal teams and vendors.