Senior Executive- Corporate Secretarial

Role & responsibilities

1. Board & Corporate Governance

• Independently manage end-to-end Board, Committee and Shareholder Meeting processes, including Annual General Meetings, Extraordinary General Meetings and Postal Ballots.
• Prepare and finalise Board and Shareholder Notices, Agendas, Presentations, Minutes, Circular Resolutions and Action Trackers.
• Drive compliance with the Companies Act, 2013, SEBI Listing Regulations and other applicable corporate laws.
• Drive the implementation of corporate governance initiatives and adoption of governance best practices.

2. Regulatory Compliance

• Ensure timely statutory filings and disclosures with the Ministry of Corporate Affairs (MCA), Registrar of Companies (ROC), Stock Exchanges, SEBI and other regulatory authorities, including XBRL filings.
• Monitor and ensure compliance with applicable SEBI Regulations, including:
• SEBI (Listing Obligations and Disclosure Requirements) Regulations;
• Track regulatory developments, analyse their business impact and drive implementation of necessary compliance measures, including updates to corporate governance policies, Board Committee Charters and Terms of Reference.

3. Secretarial Operations

• Independently manage secretarial compliances for the listed entity, subsidiaries and other group entities and LLPs.
• Manage corporate actions including dividend, Investor Education and Protection Fund (IEPF) matters, Postal Ballots and other shareholder-related compliances.
• Coordinate and drive the preparation of the Annual Report from a secretarial and governance perspective.
• Liaise with Registrars & Transfer Agents, Stock Exchanges, Depositories, legal advisors and regulatory authorities.
• Monitor investor grievances, including matters relating to the SCORES platform, and ensure timely resolution.

4. Strategic & Transaction Support

• Independently manage debt issuances, fund-raising transactions and related regulatory compliances.
• Support incorporation, restructuring and other corporate actions, as applicable.
• Participate in and manage secretarial due diligence exercises, Secretarial Audits,

5. Statutory Audits and governance reviews.

• Analyse changes in applicable laws, prepare internal regulatory updates and recommend implementation measures for the Secretarial function.

6. Stakeholder Management

• Build and maintain effective working relationships with internal and external stakeholders, including regulatory authorities.
• Partner with cross functional teams to ensure seamless execution of governance and compliance initiatives.
• Ensure timely delivery of assignments while maintaining the highest standards of professionalism, confidentiality and governance.

Preferred candidate profile

• Strong understanding of the Companies Act, SEBI Listing Regulations, SEBI PIT Regulations, SEBI SAST and corporate governance framework.
• Excellent drafting, analytical and interpretation skills.
• Strong verbal and written communication skills.
• Ability to work with agility in a dynamic environment and manage multiple priorities while consistently delivering high-quality outcomes.
• Confidence to interact with senior management / HOD and cross-functional stakeholders with professionalism and maturity.
• Good judgement, discretion and a collaborative approach while handling sensitive and confidential matters.
• High level of ownership, accountability and attention to detail, with the ability to independently lead assignments and deliver high-quality outcomes.
• Proficiency in MS Office (Word, Excel and PowerPoint) and familiarity with secretarial and compliance platforms.