Senior Executive Assistant

The Role

As a Senior Executive Assistant with Worley, you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience etc

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• The role involves providing support and assistance to C-level executives to ensure effective use of time and productive interactions with staff.
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• Responsibilities include handling a wide range of administrative support tasks related to administrative activities such as managing schedules, travel management, expense management, providing documentation support, and handling confidential communications.
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• The role requires a complete understanding of the companys operations and procedures and involves using discretion, judgment, and organizational knowledge to facilitate the executives activities.
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• Calendar and Schedule Management: Coordinating and managing complex calendars for executives, including scheduling meetings, appointments, and events.
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• Travel Arrangements: Organizing travel plans, including booking flights, hotels, and transportation, as well as preparing detailed itineraries.
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• Meeting Support: Preparing agendas, materials, and presentations for meetings, taking minutes, and following up on action items.
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• Expense Management: Assisting with expense tracking and reporting.
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• Event Planning: Organizing corporate events, conferences, and executive retreats, including venue selection, catering, guest lists, and logistics coordination.
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• Document Management: Creating, editing, and managing important documents and presentations, maintaining organized digital and physical filing systems.
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• Project Management: Assisting with or managing special projects, which can range from organizing events to coordinating cross-departmental initiatives.
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• Ad hoc activities as required by the project being supported.
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