Senior Executive Assistant To Managing Director

We are looking for an experienced and highly professional Senior Executive Assistant to the Managing Director to manage executive coordination, calendar management, business communication, meetings, MIS reporting, stakeholder coordination, and special projects.

The ideal candidate should have prior experience supporting MDs, Directors, CXOs, or senior leadership, preferably within the Real Estate, Construction, Infrastructure, or Corporate Legal sectors.

This role requires excellent communication, strong organizational skills, business acumen, confidentiality, attention to detail, and the ability to independently manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the Managing Director's calendar, meetings, appointments, calls, emails, and daily priorities.
• Act as the primary point of contact between the MD's office and internal/external stakeholders.
• Coordinate domestic and international travel, including flights, accommodation, visas, transportation, and itineraries.
• Prepare daily schedules, meeting briefs, presentations, reports, and supporting documents.
• Coordinate management meetings, client meetings, board meetings, project reviews, site visits, and business events.
• Prepare accurate Minutes of Meetings (MoM) and track action items to ensure timely closure.
• Follow up with Sales, Finance, Legal, Construction, Projects, Operations, and other departments on tasks assigned by the MD.
• Prepare and maintain MIS reports, dashboards, management reports, sales reports, and business summaries.
• Analyze reports and highlight key delays, pending actions, operational issues, and performance gaps to management.
• Maintain organized physical and digital records, including confidential documents and executive correspondence.
• Coordinate with legal teams on contracts, notices, litigation documentation, and other confidential records.
• Track important regulatory deadlines, statutory filings, contract renewals, and compliance-related activities.
• Prepare professional business correspondence, letters, presentations, and reports.
• Handle confidential and sensitive information with complete discretion.
• Support the MD with special projects, strategic initiatives, corporate events, and ad-hoc assignments.
• Use AI tools, automation platforms, and digital productivity tools to improve reporting, documentation, scheduling, and workflow efficiency.

Required Skills

• Excellent verbal and written English communication.
• Strong Executive Assistant / Executive Secretary / Executive Coordinator experience.
• Excellent calendar, travel, meeting, and stakeholder management skills.
• Strong MS Office skills, particularly:
• MS Word
• Advanced Excel
• PowerPoint
• Outlook
• Good knowledge of Google Workspace Gmail, Drive, Docs, Sheets, Calendar.
• Experience preparing MIS, dashboards, reports, presentations, and MoMs.
• Strong follow-up and task-tracking abilities.
• Ability to handle confidential information with discretion.
• Strong interpersonal, organizational, and multitasking skills.
• Exposure to AI tools, prompt engineering, automation, and AI-enabled productivity tools is preferred.
• Basic understanding of legal documentation, contracts, notices, and litigation processes is an advantage.

Candidate Profile

• Bachelor's degree in Business Administration, Commerce, Management, Corporate Law, or a related field.
• 2–8 years of relevant experience as an Executive Assistant, Executive Secretary, Executive Coordinator, or similar role.
• Minimum 3 years of experience supporting MDs, Directors, CXOs, or senior management.
• Candidates from Real Estate, Construction, Infrastructure, Corporate Legal, or related industries will be preferred.
• Must have a polished professional personality and strong executive presence.
• Should be proactive, highly organized, detail-oriented, and comfortable working under pressure.
• Must be flexible to work beyond regular office hours and travel on short notice when required.