Senior Executive Assistant To Managing Director

*Senior Executive Assistant MDs Office*

Location: Chennai

Employment: Full-time

About the role

We are looking for an exceptionally organised, proactive and dependable Executive Assistant to support a senior leader involved across multiple educational, retail and manufacturing organisations.

This is primarily an execution, coordination and administrative role. The ideal candidate is someone who enjoys creating order, anticipates what needs to happen next, follows tasks through to completion, and can manage a large number of moving pieces without requiring constant supervision.

The role requires excellent attention to detail, discretion, strong written communication and a high degree of comfort with technology.

Key responsibilities

Calendar & scheduling

- Manage appointments, meetings and calendars across multiple professional commitments.

- Coordinate meetings with internal teams and external stakeholders.

- Anticipate scheduling conflicts and resolve them proactively.

- Maintain reminders and ensure important deadlines and appointments are not missed.

Travel & visas

- Research and coordinate domestic and international travel.

- Compare flight options intelligently based on timing, routing, cost and convenience.

- Maintain frequent-flyer accounts, travel preferences and relevant records.

- Coordinate hotel and ground transportation bookings.

- Manage visa applications, documentation, appointments and submission deadlines.

- Maintain an organised record of passports, visas and travel-related documentation and expiry dates.

Task & follow-up management

- Maintain a clear master tracker of commitments, deadlines and outstanding actions.

- Follow up with the executive's reportees across different organisations on agreed deliverables and deadlines.

- Obtain concise status updates without requiring the executive to repeatedly intervene.

- Provide regular summaries of what has been completed, what is pending and what requires attention.

- Maintain meeting action points and ensure agreed follow-ups are closed.

Administrative support

- Coordinate appointments, applications, registrations, renewals and other administrative processes.

- Maintain well-organised digital records and documents.

- Prepare straightforward letters, forms, spreadsheets and documents.

- Liaise independently with airlines, hotels, consulates, service providers and other external organisations when required.

- Handle confidential professional and personal information with discretion.

Technology

The successful candidate should be highly comfortable learning and using digital tools, including:

- Google Workspace: Calendar, Gmail, Docs, Sheets and Drive

- Microsoft Excel and Word

- Google Flights and online travel platforms

- AI tools such as ChatGPT for research, drafting, and administrative productivity

- Task-management and tracking systems

We value someone who actively uses technology to make administrative work faster and more reliable.

What we're looking for

- Approximately 510 years of relevant experience, preferably supporting a founder, CEO, MD or other senior executive.

- Exceptional organisational ability and attention to detail.

- Strong spoken and written English.

- Excellent follow-through: if something has been assigned, you keep track of it until it is completed.

- Comfortable managing several unrelated workstreams simultaneously.

- Able to distinguish between matters that can be handled independently and those requiring escalation.

- Calm and resourceful when plans change.

- Comfortable following up politely but persistently with senior people.

- High discretion and professional integrity.

- Strong digital literacy and willingness to learn new tools.

- Able to work independently without waiting for detailed instructions at every stage.Role & responsibilities

Preferred candidate profile

Someone who is comfortable to a daily commute to the office in Teynampet on Annasalai and work on office hours starting at 10am and closing at 6pm