Senior Executive/ Assistant Manager-Store

1. Job Purpose

To manage the receipt, storage, preservation, issuance, and inventory control of raw materials, consumables, spare parts, tools, and other materials required for the smooth operation of the steel manufacturing plant.

2. Key Responsibilities

A. Material Receipt and Inspection

• Receive incoming materials against purchase orders, delivery challans, and invoices.
• Verify quantity, specifications, grade, size, and condition of materials.
• Coordinate with the Quality, Purchase, and Accounts departments for material inspection and documentation.
• Prepare Goods Receipt Notes (GRN) and report shortages, excess quantities, or damaged materials.
• Ensure proper documentation of all incoming materials.

B. Inventory Management

• Maintain accurate stock records in ERP/software and stock registers.
• Monitor minimum, maximum, and reorder levels of materials.
• Conduct periodic physical stock verification and reconcile discrepancies.
• Maintain separate records for raw materials, consumables, engineering spares, electrical items, lubricants, and safety materials.
• Ensure proper stock rotation and prevent overstocking, stock-outs, and material obsolescence.

C. Material Issuance and Control

• Issue materials only against duly authorized material requisitions.
• Maintain records of material issued to production, maintenance, electrical, and other departments.
• Monitor the consumption of critical spares and production consumables.
• Ensure proper authorization and documentation for material returns and transfers.
• Maintain traceability of critical materials and components wherever required.

D. Storage and Preservation

• Ensure systematic storage, identification, tagging, and bin allocation of materials.
• Maintain proper storage conditions for bearings, motors, gearboxes, lubricants, welding electrodes, electrical components, and other sensitive items.
• Ensure safe stacking and handling of steel sections, plates, coils, billets, or other plant-specific materials, where applicable.
• Maintain housekeeping and implement 5S practices in the store.
• Follow applicable fire safety, material handling, and occupational safety requirements.

E. Coordination and Replenishment

• Coordinate with Purchase for timely replenishment of critical materials.
• Follow up on pending purchase orders and urgently required spares.
• Coordinate with Production and Maintenance teams to avoid downtime due to material shortages.
• Identify slow-moving, non-moving, obsolete, and surplus inventory.
• Submit material shortage reports and stock status reports to management.

F. Documentation and Reporting

• Maintain GRNs, material issue slips, return notes, stock transfer notes, and gate-entry records.
• Prepare daily, weekly, and monthly inventory reports.
• Maintain records for internal audits, financial audits, and inventory verification.
• Ensure proper documentation of scrap, rejected materials, and returned items.
• Support inventory valuation and reconciliation with the Accounts department.

G. Team and Compliance Management

• Supervise storekeepers, helpers, and material handlers, where applicable.
• Ensure compliance with company policies, approved procedures, and internal controls.
• Maintain confidentiality and accuracy of inventory data.
• Prevent unauthorized material movement, misuse, and pilferage.

Required Skills

• Knowledge of inventory control and warehouse management.
• Working knowledge SAP or inventory management software.
• Proficiency in MS Excel and stock reporting.
• Good coordination, communication, and record-keeping skills.
• Knowledge of steel plant spares, mechanical and electrical consumables, and industrial materials is preferred.
• Ability to manage material movement and maintain accurate stock records.