Senior Executive Administration & Facilities

Hexagon is a Swedish multinational technology company headquartered in Stockholm, Sweden. It is a global leader in measurement technologies, precision positioning and autonomous solutions, helping industries use accurate data to improve productivity, quality, safety and sustainability.

Job Summary

The incumbent will support office administration, facility operations, lab setup, security, transportation, and other workplace-related activities to ensure smooth and efficient operations at the Pune office.

Key Responsibilities

Office Administration

• Manage day-to-day administrative activities for the Pune office.
• Coordinate office maintenance, supplies, housekeeping, and general workplace requirements.
• Coordinate with vendors and service providers for administrative and facility-related services.
• Maintain administrative records and documentation.
• Support office events and employee-related administrative activities.

Lab Setup & Facilities

• Coordinate the setup, modification, and maintenance of office/lab facilities.
• Work with internal teams, contractors, and vendors for lab infrastructure requirements.
• Coordinate installation, movement, and maintenance of equipment and related infrastructure.
• Ensure that facility requirements are completed within agreed timelines.

Security

• Coordinate with security service providers and security personnel.
• Monitor access control, visitor management, and workplace security.
• Ensure adherence to company security and safety procedures.
• Support incident reporting and resolution.

Transportation

• Coordinate employee transportation and related service providers.
• Manage transportation schedules and address operational issues.
• Coordinate with vendors to ensure timely and reliable transportation services.
• Monitor service quality and resolve employee/vendor concerns.

Qualifications & Experience

• Bachelor's degree in business administration, Facility Management, or a related field.
• 5–8 years of experience in administration, facilities, workplace management, or related operations.
• Experience in vendor and service-provider management.
• Good organizational and coordination skills.
• Strong communication and interpersonal skills.
• Ability to manage multiple activities and priorities.
• Good working knowledge of MS Office/Excel.
• Experience in lab setup, transportation, or security coordination would be an advantage.