Senior Executive - Admin

Job Summary

We are looking for an experienced Admin to manage overall administrative and facility operations, with direct responsibility for the Front Office, Housekeeping, and Security teams. The role includes travel and hotel arrangements, vendor management, office maintenance, and ensuring smooth day-to-day administrative operations.

Role & responsibilities

• Directly manage and supervise the Front Office, Housekeeping, and Security teams, ensuring effective service delivery and discipline.
• Oversee visitor management, reception operations, telephone calls, and front desk services.
• Manage employee travel arrangements, including flight/train bookings, hotel reservations, and local transportation.
• Supervise housekeeping activities and ensure office cleanliness, hygiene, and upkeep.
• Monitor security operations, access control, visitor entry, and adherence to security procedures.
• Manage vendors, service providers, contracts, and administrative procurement.
• Oversee office maintenance, infrastructure, facilities, and repair activities.
• Monitor administrative budgets, expenses, invoices, and cost-control measures.
• Ensure adequate staffing, duty rosters, attendance, and performance of the respective teams.
• Maintain administrative records and ensure compliance with company policies, safety standards, and applicable statutory requirements.
• Coordinate office events, meetings, and other administrative activities.

Preferred candidate profile

• Graduate in any discipline. (MBA seen as added advantage)
• 4 - 10 years of experience in Administration and Facility Management.
• Proven experience in directly managing Front Office, Housekeeping, and Security personnel.
• Good knowledge of travel management, hotel bookings, vendor management, and office facilities.
• Strong leadership, communication, coordination, and problem-solving skills.
• Proficiency in MS Office and administrative reporting.

Regards

Remo G J

HR - Kaleesuwari Group

[phone removed]

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