Senior Executive - Accounts - Billing and Receivables

Designation - Senior Executive - Accounts - Billing and Receivables
Reporting to - Manager - Accounts & Taxation
Education Background -B.Com / M.Com / MBA - Finance (CA Inter preferred)
Work Experience (years) - 3-6 years
Location - Mahape,Navi Mumbai

What’s the purpose of this role?

Protect cash flow: Own the invoice-to-cash engine so that every rupee of work delivered is billed accurately, on time
and converted to cash, funding a business that is scaling fast.
Plug revenue leakage: Make sure nothing slips through: no unbilled jobs or missed milestones, no short-recovered
GST/TDS, no lapsed BG/LC and no export proceeds stuck beyond FEMA timelines.
Bring DSO down, make receivables predictable: Cut disputes at source, keep customer ledgers clean and feed
reliable collection forecasts to leadership.
Build billing for scale: Turn a manual, Excel-heavy process into an automated, analytics-led and audit-ready function
that can handle multi-fold volume growth without adding headcount at the same rate.

I. Key Results and Activities

1. Accurate, On-time Billing (zero revenue leakage)

• Review customer PO / contract, pricing, milestones, payment and tax termsbefore every invoice.
•  Generate invoices for spares, services and projects in SAP using a pre-billing checklist (PO match, service report / completion proof, internal approval).
•  Apply correct GST (place of supply, LUT exports, SEZ), generate IRN / e-way.
•  Compile the complete invoice kit (timesheets, service reports, DC, e-waybill) and upload / submit on customer portals within TAT with 100% accuracy.
•  Run a weekly unbilled-revenue review with Delivery / Projects and close gaps before month-end.
•  Raise credit / debit notes only with approvals, and tag the root cause of each     one.

2. Receivables Management

• Publish a customer-wise AR ageing and overdue tracker every week, with DRI and next action, to Sales / Delivery.
•  Apply receipts, clear unapplied cash and resolve bank queries on receipts,SWIFT advices and bank charges daily.
•  Issue monthly SOAs, obtain quarterly balance confirmations and reconcile customer ledgers (short payments, deductions, TDS).
•  Log and root-cause every billing dispute and close it with Sales / Delivery.
•  Manage BG / LC lifecycle, LC documentation and bill discounting with banks
•  Match inward remittances to invoices, obtain FIRC / e-BRC and close EDPMS entries as per FEMA / RBI norms.
•  Handling & tracking of Cores (refurbished inventory).
•  Assess credit exposure and recommend changes required in credit policies,advances or LC terms.

3. Billing Automation, AR Analytics & Readiness for Scale

• Map the order-to-cash process, identify manual steps and drive automation with the BA / AI team (auto-invoicing from ERP, SOA / reminder mailers,portal uploads).
• Build AR analytics (DSO trend, collection effectiveness, dispute root causes, customer-wise risk) and feed cash forecasts to FP&A.
•  Write SOPs and maker-checker controls so that billing volume can growmulti-fold without headcount growing at the same rate.
•  Keep customer master data clean (GSTIN, credit terms, billing contacts) and support improvements to the ERP / SAP billing module.

II. Knowledge/Skills/Behaviors the Candidate Should Possess:

Knowledge (Functional and Non-Technical):

• 3-6 years in billing / AR / order-to-cash at a B2B services, engineering or project-based company
• GST on goods & services: place of supply, exports under LUT, SEZ, e-invoicing, e-way bill, TDS / WHT on receivables.
• Trade finance: Bank Guarantees, Letters of Credit, bill discounting, FEMA / RBI export realisation: EDPMS, FIRC / e-BRC, realisation timelines.
• Revenue recognition basics (Service project billing, spares supply billing, contract assets, subscriptions, INCOTERMS).

Skills (Functional and Technical):
 

• Organised and process-driven: works with checklists, maker-checker controls and TAT discipline
• High attention to detail in invoices, reconciliations and documentation
• Firm, courteous follow-up and negotiation with customers and internal teams
• Tech - savy: Hands-on billing / AR in SAP or ERP, Pivot tables, XLOOKUP / INDEX-MATCH, SUMIFS for ageing and reconciliations