Senior Associate, Exhibitor Relations

We are looking for an energetic, highly organised individual with excellent communication skills, a graduate degree, and a minimum of 2 years experience of working within arts organisations and events to support the Exhibitor Relations team in championing the galleries and institutions coming for IAF 2027.

Role Description

• Researching South Asian and international art market, artists, galleries and other arts institutions and compile reports to support departmental activities.
• Be the IAF PoC for assigned exhibitors for all elements related to their participation, including but not limited to content, booth design, marketing PR, logistics and operations, finance, etc.
• Managing and collating exhibitor registrations, applications and other exhibitor service forms, including related necessary follow-ups.
• Responding to queries and disseminating information related to participation, application process and the fair in general.
• Assisting the Director, Senior Manager and Manager in content review and providing related intellectual, creative and logistical support.
• Assisting the Director, Senior Manager and Manager in curatorial and content conversations with participating galleries and artists.
• Assisting in maintaining and regularly updating the India Art Fair Exhibitor Database through research, exhibitor registrations and other channels.
• Assisting Senior Manager and Manager in preparing all materials for dissemination of application decisions.
• Assisting in liaising with exhibitors in coordination with other IAF departments for media promotions, finance and production related tasks.
• Assisting in liaising with exhibitors to resolve participation related curatorial, logistics, production and other queries and any similar matters.
• Assisting in creation, review and finalisation of exhibitor related informational documents including but not limited to Exhibitor Manual, Exhibitor Shipping Information, Exhibitor Briefing Document, Hotels List, Travel Guide, relevant sections of the Visitor Guide, Fair Guide, etc.
• Assisting in managing the service form process trackers for all exhibitors including collating, organising, and reporting all submitted operational and logistical forms and other Exhibitor data and lists.
• Assisting in managing the exhibitor accreditation and vip invitations process online and onsite.
• Assisting Senior Manager and Manager, Exhibitor Relations in the Exhibitor Kitting process.
• Assisting the Senior Manager and other Exhibitor Relations team members onsite in quality checks for booth production and art content.
• Assisting in managing Exhibitor welcome / entry onsite under supervision of Senior Manager, Exhibitor Relations.
• Coordinating and liaising among Exhibitors, IAF Production Team and Onsite Vendors as per requirements.
• Assisting in managing all and any other pre-fair and onsite exhibitor servicing as part of the Exhibitor Relations team.
• Assisting in managing a team of associate(s), junior assistants, interns and volunteers pre-fair and onsite.
• Assisting Director and Senior Manager - Exhibitor Relations in the implementation of the departmental strategy.
• Assisting Director and Senior Manager - Exhibitor Relations with email drafting, taking meeting notes, scheduling calendar, etc and other admin tasks.
• Assisting Exhibitor Relations Team (Director, Senior Managers and Managers) in all other departmental and institutional tasks when required.
• Ensuring smooth reporting communication flow across department and teams onsite

Requirements

• Excellent professional communication skills - written and verbal;
• Strong admin, organisation and operational skills;
• 2 years experience of working within arts organisations;
• Good command over MS Office Suite and Google workspace (G suite), especially MS Excel and Google Sheets
• Proactive work ethic, creative thinker and efficient team worker;
• Confident and capable under pressure and demanding deadlines; bility to undertake flexible work hours, including late nights and weekend work closer to IAF 2027

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.