Senior Assistant - Stores

Purpose/Objective

The Store Incharge oversees the efficient receipt, storage, and issuance of materials, ensuring adherence to standard operating procedures (SOP) and maintaining material quality.
This role coordinates with site store in-charges on material requisitions and vendor deliveries, manages inventory through regular monitoring and timely disposal of non-moving items, and handles financial and documentation management to ensure accurate records.

Key Responsibilities of Role

Store In-charge - Mining Stakeholder Liasioning: Liasion with site store in-charge to cordinate with material requisitions and vendor deliveries Obtain vendor reports from all sites on monthly basis and consolidate the same for providing inputs to Vendor Development Lead and senior management.
Material Handling and Procurement: Ensure efficient receipt, storage, and issuance of various materials in accordance with standard operating procedures (SOP).
Coordinate material collection from the vendors for material procured or services sourced.
Implement appropriate storage methods tailored to different categories of materials to maintain their quality and integrity.
Oversee PR and verify stock availability before approving PRs to facilitate timely procurement.
Ensure the closure of open goods receipt/invoice receipt (GR/IR) issues to maintain accurate inventory records.
Employ effective handling methods to prevent material damage.
Inventory Management: Authorize RGP/NRGP material gate passes and define ROL and ROQ for fast-moving items in collaboration with user and commercial departments to optimize inventory management Ensure timely monitoring and disposal of non-moving items nearing expiration, following established procedures.
Oversee regular physical verification of inventory in accordance with SOP.
Financial and Documentation Management: Maintain records encompassing store registers and material requisition slips (MRS).
Enter invoices into the system to enable Contract Admin / ABEX for doing MIRO and subsequent release of payment.
Operational Management and Reporting: Facilitate daily review meetings with store team members to promptly address and resolve any outstanding issues.
Respond to internal and external audit queries, provide necessary data, and implement corrective actions for audit observations.
Ensure compliance with IMS standards in all store processes and data management activities.
Oversee GRN, quality, DCC, and MRS posting in SAP.
Compile monthly MIS reports on inventory aging, non-moving items (NMI), and project inventory, and distribute them to relevant stakeholders.
Technology Utilization: Leverage digital tools to streamline store operations, including order processing, stock management, and supplier coordination.
Develop and maintain digital records for store transactions and inventory, enhancing accuracy and transparency in store operations.
Key Stakeholders - Internal Site Store In-charges Finance Team Operations Team Quality Assurance Team Key Stakeholders - External Vendors Suppliers Regulatory Authorities

Technical Competencies

Category Management-NR,Contract Management-PRJ,Contractor Management-NR,Data Analysis and Reporting-NR,Digitization & Automation-NR,Inventory Management-PRJ,Market Intelligence Understanding-NR,Mining Business Know-how-NR,NR Business Know How-NR,Sourcing Strategy and Execution-NR

Qualifications and Experience

Educational Qualification: Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
Work Experience (Range of years): 3-8 years of work experience